Project Coordinator/Executive Assistant
2 weeks ago
We are seeking an experienced EA with a strong track record in financial services or executive search to join a leading global leadership advisory and search firm. This role will see you form a true strategic partnership with a passionate and motivating leader, who is key to driving the success and development of their team and is best suited to someone who has strong stakeholder management and problem-solving skills. If you're an enthusiastic and driven EA in search of a role you can own, please read on
Key Details:
- Hybrid working with 2 days from home per week
- Work in well-connected, central offices in the heart of the West End.
- Become part of a collaborative, collegiate internal cohort of EAs.
Role Overview:
This role will see you support one MD in a 1:1 capacity taking full ownership of a busy inbox and calendar. The successful candidate will have a minimum of 5 - 8 + years of experience as a project coordinator or an executive assistant within an executive search or financial services firm with exposure to managing multiple calendars and will thrive in a busy, client-facing environment. You must demonstrate a high level of proactivity, initiative and drive in remaining three steps ahead at all times, and enjoy working amongst a collegiate cohort of internal EAs. With a broad scope, this particular executive is involved in facilitating and leading various projects, liaising with multiple stakeholders across each project. You must therefore be someone who has good judgement to prioritise, who holds ownership over their role and who enjoys teamwork.
Responsibilities:
- Calendar management for the MD, including scheduling meetings.
- Full inbox management for the MD, including actioning and responding on their behalf.
- Travel coordination including itineraries and travel packs.
- Maintaining work products and documents; including updating and preparing PowerPoint presentations.
- Managing and updating the CRM including key contacts, and any other logistics as needed.
- General document management, including printing, filing, and binding, and maintaining electronic records.
- Liaising with external stakeholders and assisting with ad hoc projects when required.
- Any other administrative task to support the efficiency of the team.
Candidate Requirements:
- Minimum 5 - 8 years experience as an Executive Assistant or Project Coordinator within an executive search or financial services firm, or a professional, established environment.
- Someone who can work in an office a minimum 3 days per week, and flexibly week-to-week.
- Someone who demonstrates genuine care for and a sense of pride in their work, who can work collaboratively amongst the administrative cohort.
- An intuitive thinker/worker, who maintains a 'bigger picture' mindset, with strong business acumen to be able to prioritise.
- Bachelor's degree preferred (but not essential).
The Next Step:
We are moving quickly on this role and are conducting interviews immediately. If you have a high standard of work, and have the skills and experience outlined above, please don't hesitate to apply today.
Please note this is a 12-month contract with the potential for permanency, ideally to start as soon as possible.
-
EA & Project Coordinator
23 hours ago
London,, UK, United Kingdom C&C Search Full timeC&C Search is currently recruiting an Executive Assistant and Project Coordinator for a dynamic executive search firm. This is a 12 month contract, with possibilities beyond this. This role offers an excellent opportunity to work in a dynamic, driven and collaborative work environment. It offers hybrid working arrangements in the heart of London.All about...
-
Project Coordinator
5 days ago
London,, UK, United Kingdom X4 Technology Full timeJob Title: Project CoordinatorType: PermanentPay: Up to £50,000Location: London. 4-8 days per month onsiteA leading provider of enterprise data management and analysis software for the commodity and energy sectors is providing the opportunity for a Project Coordinator to join their consulting team. This is an exciting opportunity to work in a fast-paced,...
-
Executive Assistant
1 month ago
London,, UK, United Kingdom HAIL Partners Full timeHAIL Partners are working with a leading, global real estate firm based in the West End of London. They are looking for an experienced, dynamic and enthusiastic Executive Assistant to join them on a temp - perm basis. Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings,...
-
Bid Coordinator
2 months ago
London,, UK, United Kingdom Project Partners Full timeBid and Business Development CoordinatorHours of work: 40 hours per week, Monday - FridayLocation: Enfield with infrequent travel Northern IrelandProject Partners are now on the look out for a Bid and Business Development Coordinator to come and join their team in North London. This is a hybrid working role with occasional travel to other offices for team...
-
Executive Assistant
4 weeks ago
London,, UK, United Kingdom Eden Recruitment Ltd Full timeA prestigious financial services firm in Central London, in partnership with Eden, is seeking a highly skilled Executive Assistant to join their dynamic and fast-paced team. This role offers an exciting opportunity to support the Head of BDRI, Compliance & Legal, as well as providing additional assistance to a wider team. The successful candidate will play a...
-
Executive Assistant
1 month ago
London,, UK, United Kingdom Eden Recruitment Ltd Full timeAre you a highly organised and proactive professional looking for an exciting opportunity in the City of London? A prestigious financial services firm is seeking a versatile and dynamic Assistant to join their team. If you thrive in a fast-paced professional environment and have a passion for delivering exceptional administrative support, we want to hear...
-
Junior Project Coordinator
2 months ago
London,, UK, United Kingdom M-Cube Full timeM-Cube is a leading company in In-Store Digital Engagement solutions, offering an extensive portfolio of solutions that range from in-store radio to digital signage, interactivity and mobile apps. M-Cube develops innovative digital solutions to improve service, engagement, customer retention and communication within the retail industry.M-Cube, established in...
-
Project Coordinator
1 month ago
London,, UK, United Kingdom Love Success Full timeProject Co-ordinator to £43,000Our client, a reputable mid-sized law firm based in the City, are looking to recruit a project coordinator with previous experience, ideally in property (refurbishment/ moves) and professional services. Within this role you will provide support to the head of projects in the delivery of the office refurbishment project for the...
-
Executive Assistant
4 weeks ago
London,, UK, United Kingdom Innovation Zero Full timeADD Enterprise International is an Event owner and organiser, the business plan focuses on developing multiple events, in different sectors, which can be launched internationally - and where we own the intellectual property. For example, one of our events is Innovation Zero which is the UK’s largest net zero congress – it’s the platform positioned to...
-
Executive Assistant
3 months ago
London,, UK, United Kingdom Eden Recruitment Ltd Full timeEden are partnered with a leading financial services firm located in Central London is seeking a highly skilled Executive Assistant to support a small team. The EA will join their team in a dynamic and fast-paced environment.The EA will play a crucial role in ensuring the smooth operation of the executive’s in the team. Responsibilities include providing...
-
Executive Assistant
1 week ago
London, UK, UK, United Kingdom J&C Associates Ltd Full timeJob Title: Executive AssistantLocation: Shoreditch (Hybrid)Duration: 12 months contract initiallyWhat You'll Do:Maintain executive calendar, manage staff meetings and commitments.Organize department communications and key events.Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and...
-
Executive Assistant
1 month ago
London,, UK, United Kingdom Carnegie Consulting Full timeLocation: London, UK/Remote - graduate essentialOur client a leading London-based venture capital firm is on the lookout for a talented Executive Assistant to join their elite/small team. Backed by prestigious institutional investors globally the company are at a very exciting stage and perfect time to jump on board and be part of their on-going journey.As...
-
Executive Assistant
2 weeks ago
London,, UK, United Kingdom Anonymous Organization Full timeAre you highly organised, detail-oriented, and skilled at building strong inter-personal relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic environment and effectively reducing the workload for those you support? We are partnering with a fast-growing financial consultancy, to recruit an experienced...
-
Executive Assistant
2 weeks ago
London, UK, UK, United Kingdom Level 20 Full timeCompany DescriptionLevel 20 is a not-for-profit organisation dedicated to improving gender diversity in the European private equity industry. Our ambition is for women to hold 20% of senior positions in this dynamic industry. To that end, we work to inspire women to join private equity industry, particularly in investment roles, and to help them succeed by...
-
Infrastructure Structured Finance Director
1 month ago
London, UK, United Kingdom Page Executive Full timeOur client is a European Corporate and Investment Bank Description Exciting opportunity for a Infrastructure Structured Finance Director - EMEA to join a European Corporate & Investment Bank. London - Project Finance, Infrastructure, Energy, TMT: Origination, Execution, Portfolio Management The role: Responsible for origination, structuring, execution and...
-
Executive Assistant
4 weeks ago
London,, UK, United Kingdom Eden Recruitment Ltd Full timeEden are partnered with a leading executive search firm seeking an Executive Assistant with Search experience, the role is based in Central London. The company are renowned for their expertise in identifying and placing top-tier talent across various industries. The team is driven by a commitment to excellence, delivering high-impact results for our clients....
-
Executive Assistant
1 week ago
London, UK, UK, United Kingdom London Circumcision Centre by Node Medical limited Full timeJob Overview: We seek an experienced and highly organised Executive Assistant to support the day-to-day operations of our busy medical clinic and Medical device sales in the UK. The successful candidate will coordinate staff and HR management, invoicing and supplier payments, stock management, patients, sales and payments, website maintenance and overall...
-
Project Coordinator
23 hours ago
London, UK, UK, United Kingdom Informa Connect Full timeFinTech Futures is the premier publishing platform for the worldwide financial services, banking, payments and tech community. We provide daily news, in-depth analysis and expert commentary across a comprehensive range of areas: fintech, banking tech, paytech, regtech, wealthtech, and lendtech.Our broad readership and solid reputation (our history dates back...
-
Executive Assistant
3 months ago
London, South East, UK, United Kingdom HAYS Full timeExciting Opportunity for an experienced Higher Education Executive or Personal assistant to join the team! Job Opportunity: Executive AssistantCompany: Leading Anonymous University (London) Position: Executive Assistant (Permanent) Location: Central LondonSalary: Will be dependent on experience MUST HAVE EXPERIENCE WORKING IN HIGHER EDUCATIONAbout Us:We are...
-
Executive Assistant to Chief Executive Officer
2 months ago
London,, UK, United Kingdom Venn Group Full timeAre you an organised and proactive professional looking to make a significant impact? We are partnering with a Student’s Union to recruit an Executive Assistant and Special Projects Officer! Location: Central London Salary: £35,000 pa Hours: Full-time, 5 days per week Accountable to: Human Resources & Equality, Diversity, and Inclusion Manager Direct...