Procurement and Estates Co-Ordinator

Job summaryThe Procurement and Estates Co-Ordinator role at Akari Care involves managing the procurement processes, supplier relationships, and the estates function to ensure value for money and high-quality services for the organization's care homes. The role includes leading supply tendering, performance management of key suppliers, and overseeing the estates helpdesk and maintenance activities. Main duties of the jobThe Procurement and Estates Co-Ordinator is responsible for the leadership and management of supply tendering processes, ensuring that Akari Care obtains value for money and high-quality services/supplies. This includes end-to-end management of such processes, from defining requirements to sourcing, tender analysis, negotiation, and implementation. The role also involves continuous search for optimum supply relationships to mitigate supply chain risk, performance management of key suppliers, and management of procurement projects between suppliers and the care homes. Additionally, the Co-Ordinator manages the estates helpdesk function, oversees the planned preventive maintenance (PPM) spend, maintains the contractor portfolio, and coordinates the review and action on estates risk assessments and regulatory PPM requirements. About usAkari Care is a provider of residential and nursing care services to the elderly across the UK. The organization is focused on creating a warm and inclusive environment for its residents, ensuring their safety, dignity, and quality of life. Akari Care's extended team includes trusted healthcare professionals, such as GPs, dentists, and dieticians, who work together to improve the residents' wellbeing. The care homes offer a range of activities and amenities to promote an active and fulfilling lifestyle for the residents.Job description Job responsibilitiesPackage Description: Procurement and Estates Co-OrdinatorOverview of Role and ResponsibilitiesProcurementLeadership and management of supply tendering processes, to ensure that Akari obtains value for money and high quality services/supplies. End to end management of such processes, from definition of requirement, sourcing, tender analysis, negotiation and implementationContinuous search for optimum supply relationships, in order to mitigate supply chain riskPerformance management of key suppliers utilising feedback from Home ManagersManagement of Procurement projects between supplier and end customer, (our Care Homes)Provision of Procurement expertise in cross functional projects The role will span procurement activity across a wide range of direct and indirect cost categoriesManagement of Supplier and contractor compliance processNew supplier set ups - end to end process with supplier and finance colleaguesWorking closely with Operations Finance Business partner to analyse spend data to inform Procurement activityMaintain contract and key supplier listings with most up to date information, and ensure budget holders and stakeholders have the correct informationLine management of Procurement AdministratorEstatesManagement of Estates Helpdesk function, ensuring that reactive jobs are being managed through to completion, and PPM tasks are always completed on timeOversight of PPM remedial spend, with ongoing tracking and reportingMaintenance and continuous review of contractor portfolio both in terms of rates and service with regular feedback reviews from Home ManagersAssistance with service reviews and quarterly contractor meetings through the provision of KPI reporting and performance feedbackMonitoring monthly capex spending and tracking project spend versus budgeted spend for the quarter, highlighting where necessary over or underspends to aide estates managers to prioritise work / approvals for workReviewing and monitoring reactive activities to utilise the internal structure appropriately and minimise spending on repairs via contractorsCoordinate and ensure the review and action on requirement areas following estates risk assessments and regulatory PPMs with Estates managersSuperuser of the CAFM systemPersonal Qualities and ExperienceLine management experienceTeam player hands on, sleeves up approachProactive in seeking guidance when working beyond current knowledge or experienceStrong communicator with the confidence to positively challenge, influence and support at all levelsProven analytical skills backed up by excellent commercial acumenPositive, self-motivated and able to work effectively without close supervision and on own initiativeHighly organised / structured approach, with the ability to co-ordinate a large number of tasks simultaneously and to tight deadlinesExcellent communication and presentational skills to differing roles in the businessAbout UsAt Akari Care, we provide residential and nursing care services to the elderly across the UK. Each care home is an extended family, bringing together residents and their loved ones, our colleagues in care, clinicians, hairdressers, commissioners and CQC regulators, members of the local community the list goes on. We are focussed on creating a warm and inclusive environment in which our residents feel a sense of security and belonging, while at the same time retaining their dignity and self-respect.We never compromise on the quality of our services and our extended team includes trusted GPs, Dentists, Chiropodists and Dieticians, who all work hard to improve our residents quality of life. Our dementia care homes have qualified, dedicated staff who help people to maintain the identity and dignity of our residents. With a focus on living life to the fullest, our homes offer activities such as hairdressing salons, bars, cinemas, gardening, and cooking courses to name just a fewJob Types: Full-time, PermanentSalary: c.£40,000 per annum (depending on experience) plus benefitsJob description Job responsibilitiesPackage Description: Procurement and Estates Co-OrdinatorOverview of Role and ResponsibilitiesProcurementLeadership and management of supply tendering processes, to ensure that Akari obtains value for money and high quality services/supplies. End to end management of such processes, from definition of requirement, sourcing, tender analysis, negotiation and implementationContinuous search for optimum supply relationships, in order to mitigate supply chain riskPerformance management of key suppliers utilising feedback from Home ManagersManagement of Procurement projects between supplier and end customer, (our Care Homes)Provision of Procurement expertise in cross functional projects The role will span procurement activity across a wide range of direct and indirect cost categoriesManagement of Supplier and contractor compliance processNew supplier set ups - end to end process with supplier and finance colleaguesWorking closely with Operations Finance Business partner to analyse spend data to inform Procurement activityMaintain contract and key supplier listings with most up to date information, and ensure budget holders and stakeholders have the correct informationLine management of Procurement AdministratorEstatesManagement of Estates Helpdesk function, ensuring that reactive jobs are being managed through to completion, and PPM tasks are always completed on timeOversight of PPM remedial spend, with ongoing tracking and reportingMaintenance and continuous review of contractor portfolio both in terms of rates and service with regular feedback reviews from Home ManagersAssistance with service reviews and quarterly contractor meetings through the provision of KPI reporting and performance feedbackMonitoring monthly capex spending and tracking project spend versus budgeted spend for the quarter, highlighting where necessary over or underspends to aide estates managers to prioritise work / approvals for workReviewing and monitoring reactive activities to utilise the internal structure appropriately and minimise spending on repairs via contractorsCoordinate and ensure the review and action on requirement areas following estates risk assessments and regulatory PPMs with Estates managersSuperuser of the CAFM systemPersonal Qualities and ExperienceLine management experienceTeam player hands on, sleeves up approachProactive in seeking guidance when working beyond current knowledge or experienceStrong communicator with the confidence to positively challenge, influence and support at all levelsProven analytical skills backed up by excellent commercial acumenPositive, self-motivated and able to work effectively without close supervision and on own initiativeHighly organised / structured approach, with the ability to co-ordinate a large number of tasks simultaneously and to tight deadlinesExcellent communication and presentational skills to differing roles in the businessAbout UsAt Akari Care, we provide residential and nursing care services to the elderly across the UK. Each care home is an extended family, bringing together residents and their loved ones, our colleagues in care, clinicians, hairdressers, commissioners and CQC regulators, members of the local community the list goes on. We are focussed on creating a warm and inclusive environment in which our residents feel a sense of security and belonging, while at the same time retaining their dignity and self-respect.We never compromise on the quality of our services and our extended team includes trusted GPs, Dentists, Chiropodists and Dieticians, who all work hard to improve our residents quality of life. Our dementia care homes have qualified, dedicated staff who help people to maintain the identity and dignity of our residents. With a focus on living life to the fullest, our homes offer activities such as hairdressing salons, bars, cinemas, gardening, and cooking courses to name just a fewJob Types: Full-time, PermanentSalary: c.£40,000 per annum (depending on experience) plus benefitsPerson Specification Qualifications Essential The ideal candidate for this role should have line management experience, a team-player mentality, strong communication and analytical skills, commercial acumen, and the ability to work effectively without close supervision. They should also be highly organized, proactive, and able to coordinate multiple tasks simultaneously while meeting tight deadlines. Person Specification Qualifications Essential The ideal candidate for this role should have line management experience, a team-player mentality, strong communication and analytical skills, commercial acumen, and the ability to work effectively without close supervision. They should also be highly organized, proactive, and able to coordinate multiple tasks simultaneously while meeting tight deadlines. Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer details Employer nameAkari Care Limited AddressAkari CareCentral ParkLS11 5DZ Employer's website