Procurement and Estates Co-Ordinator

Package Description: Overview of Role and Responsibilities Procurement and Estates Co-Ordinator Procurement Leadership and management of supply tendering processes, to ensure that Akari obtains value for money and high quality services/supplies. End to end management of such processes, from definition of requirement, sourcing, tender analysis, negotiation and implementation. Continuous search for optimum supply relationships, in order to mitigate supply chain risk. Performance management of key suppliers utilising feedback from Home Managers. Management of Procurement projects between supplier and end customer, (our Care Homes). Provision of Procurement expertise in cross functional projects – The role will span procurement activity across a wide range of direct and indirect cost categories. Management of Supplier and contractor compliance process. New supplier set ups - end to end process with supplier and finance colleagues. Working closely with Operations Finance Business partner to analyse spend data to inform Procurement activity. Maintain contract and key supplier listings with most up to date information, and ensure budget holders and stakeholders have the correct information. Line management of Procurement Administrator. Estates Management of Estates Helpdesk function, ensuring that reactive jobs are being managed through to completion, and PPM tasks are always completed on time. Oversight of PPM remedial spend, with ongoing tracking and reporting. Maintenance and continuous review of contractor portfolio – both in terms of rates and service with regular feedback reviews from Home Managers. Assistance with service reviews and quarterly contractor meetings through the provision of KPI reporting and performance feedback. Monitoring monthly capex spending and tracking project spend versus budgeted spend for the quarter, highlighting where necessary over or underspends to aid estates managers to prioritise work / approvals for work. Reviewing and monitoring reactive activities to utilise the internal structure appropriately and minimise spending on repairs via contractors. Coordinate and ensure the review and action on requirement areas following estates risk assessments and regulatory PPM’s with Estates managers. Superuser of the CAFM system. Personal Qualities and Experience Line management experience Team player – “hands on, sleeves up” approach Proactive in seeking guidance when working beyond current knowledge or experience Strong communicator with the confidence to positively challenge, influence and support at all levels Proven analytical skills backed up by excellent commercial acumen Positive, self-motivated and able to work effectively without close supervision and on own initiative Highly organised / structured approach, with the ability to co-ordinate a large number of tasks simultaneously and to tight deadlines Excellent communication and presentational skills to differing roles in the business About Us At Akari Care, we provide residential and nursing care services to the elderly across the UK. Each care home is an extended family, bringing together residents and their loved ones, our colleagues in care, clinicians, hairdressers, commissioners and CQC regulators, members of the local community – the list goes on. We are focussed on creating a warm and inclusive environment in which our residents feel a sense of security and belonging, while at the same time retaining their dignity and self-respect. We never compromise on the quality of our services and our extended team includes trusted GPs, Dentists, Chiropodists and Dieticians, who all work hard to improve our residents’ quality of life. Our dementia care homes have qualified, dedicated staff who help people to maintain the identity and dignity of our residents. With a focus on living life to the fullest, our homes offer activities such as hairdressing salons, bars, cinemas, gardening, and cooking courses to name just a few Job Types: Full-time, Permanent Salary: c.£40,000 per annum (depending on experience) plus benefits #J-18808-Ljbffr