Document Controller

The Job ResponsibilitiesWho we are Every life is unique and so are you At Dräger we protect, support and rescue lives day in and day out. We are interested in you if you have the desire to work for an organisation that does something more, something that is truly worth working for. As an international leader in medical and safety technology, we develop pioneering devices, software, services and solutions that people around the world trust. Wherever Dräger products are used, it's about the most important thing: it's about life. About the role The Technical Administrator and Document Controller provides critical administrative and documentation support to the Engineering and Project teams. The role ensures technical documentation is prepared, controlled, and delivered in line with customer, project, and regulatory requirements. By maintaining accurate records, supporting technical administration tasks, and collaborating with multiple departments, this role underpins the successful delivery of high-quality fire and gas detection systems across the EMEA region. The tasks and responsibilities below are typical of the duties the postholder will be expected to perform. It is not necessarily exhaustive and other duties of a similar nature and level may be required from time to time. Key ResponsibilitiesDocumentation Management • Manage and maintain documentation requirements, version control, and storage across commercial projects and FGDS manufacturing activities. • Prepare, format, and submit project documentation (drawings, BOMs, manuals, datasheets, and certificates) in accordance with client and project requirements. • Ensure all documentation is accurately logged, traceable, and kept up to date within SharePoint and related systems. • Coordinate documentation flow between Engineering, Project Management, Manufacturing, and Service teams. • Compile and issue final documentation packages to customers and commissioning/service engineers. Technical Administration • Support Engineers by generating and maintaining accurate Bills of Materials (BOMs), routing documentation, and costing sheets. • Assist with maintaining standard pricing sheets and supporting internal cost estimates. • Create, format, and manage templates for technical documentation to ensure compliance with Dräger standards. • Support tender responses and bids by collating technical documentation and administrative content. • Provide administrative support during project reviews, kick-off meetings, and Factory Acceptance Tests (FATs), ensuring documentation is available and distributed. Compliance and Standards • Ensure all documentation and records comply with Dräger's Integrated Management System (IMS), technical standards, and relevant industry regulations. • Support export compliance by ensuring required documentation is prepared and reviewed. • Maintain awareness of project-specific standards and ensure documentation aligns with requirements. Cross-Functional Support • Work closely with Project Engineers and Draughtspersons to ensure drawings and documents are complete, accurate, and distributed correctly. • Liaise with Manufacturing, Purchasing, and Service teams to support system builds, procurement, and commissioning activities with accurate documentation. • Provide administrative support to marketing and sales functions by collating technical material for product launches and customer communications. Continuous Improvement and Reporting • Identify opportunities to improve documentation processes and administrative efficiency using Lean principles. • Ensure accurate logging of time and project activities for internal tracking and reporting. • Contribute to lessons learned processes by maintaining records of documentation or administrative issues. Safety • Maintain safe working practices by following Dräger risk assessments, hazard observations (HazObs), and IMS processes. • Ensure all documentation supports safe operation, installation, and maintenance of FGDS equipment. Shared responsibilities All employees have a responsibility: • to comply with the Integrated Management System (IMS) and minimise any impact on the environment whilst carrying out their duties. • to ensure and promote safe working conditions for all employees, visitors and contractors by implementing, monitoring and complying with occupational health & safety provisions • to embed our WeLEAD competencies - I build trust, I create value for the customer, I enable others, I provide direction, I embrace diversity, I deliver results Reporting Relationships Manager - Engineering Manager (FGDS) Size of team/environment - You will be part of a multidisciplinary team of 10, working in close collaboration with colleagues in Project Management, Project Engineering, Manufacturing, Customer Management, and our wider Sales and Service teams. Our offices are modern and professional, spread across two floors with good natural light, air conditioning, and we have a strong emphasis on safety and product quality.We operate a hybrid working model and offer flexible hours, enabling our teams to balance our project business and customer needs, with individual flexibility. This approach supports collaboration, responsiveness, and a positive working culture.Your QualificationsRole Requirements Education/Qualifications • Completed secondary education (e.g., GCSEs, A-Levels, or equivalent). • Training or coursework in office administration, document management, or a similar area is an advantage but not required. • Willingness to learn new systems and tools. Related Experience • Experience in office administration, document control, or supporting technical teams is beneficial, but not essential for the right candidate. • Comfortable working with digital files and records, maintaining document accuracy, and following established processes. • Familiarity with Microsoft Office (Word, Excel, PowerPoint), SharePoint, or other document management systems. • Awareness of technical drawings or CAD outputs (e.g., AutoCAD, Creo) is a plus, but you do not need to design or edit these files-just manage and process them. • Understanding of quality systems such as ISO standards or IMS frameworks is helpful, but not required. Skills, Special Competencies • Organised and attentive to detail, aiming for accuracy in all tasks. • Able to communicate clearly and positively with colleagues from different teams and backgrounds. • Enjoys supporting others and working together to meet shared goals. • Comfortable balancing different tasks and managing time to meet project needs. • Open to learning and finding ways to make every day processes a bit smoother and easier. • Values a safe and respectful workplace for everyone.The Dräger WorkplaceDrägers Benefits • 27 days holiday plus bank holidays, with option to purchase up to 3 additional days • Discounted critical illness cover, dental cover and partner life assurance • Healthcare cash plan • Discounted shopping & leisure vouchers • Salary sacrifice car scheme • Cycle to Work • Gym membership discounts - up to 25% • Charity Giving scheme Drägers dedication At Dräger we have a clear vision, to be an organisation with a working environment that includes a diverse mix of talented people who want to come, stay and grow. We ensure candidates with the required qualifications and experience will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. All are welcome to applyWho we areFrom hospitals to fire departments to industrial customers, people around the world rely on our products: cutting-edge technology that combines real engineering with the digital future. With over 130 years of experience, passion and the bold ideas of more than 16,000 employees, we are committed to turning technology into • technology for life.