Administrative Assistant
2 days ago
Hours of work: 08:30 - 17:00, Monday - Friday
The role is based in our Wickford office, working alongside our sales & projects team to complete a wide range of administrative tasks. As such, we’re looking for a driven ambitious character to join our team. Internally we offer career progression for several roles. With training and support, you will develop the capability to carry out a varied administrator role, working within the team and on your own.
**Day to day duties**:
**Sales administration**
- Manage and maintain relevant sales filing systems and databases
- Creating sales file structures and saving information onto the server
- Work with the sales team to ensure quotations are produced on time
- Obtaining quotations from a variety of suppliers
- Utilising and updating excel spreadsheets
- Updating the sales data base
- Creating/updating/maintaining the quality of sales documents
- Inputting quotations and projects onto an online business management software programme
- Complete general administration tasks as and when required to meet the needs of the department
**Project administration**
- Work with a number of project managers to provide administrative support
- Raise purchase orders via an online business management software programme
- Completing and maintaining procurement trackers for each project
- liaising with suppliers and clients regarding a variety of matters
- Producing and issuing technical submission to clients
- Overall document control administration activities
- Operations & maintenance manual production
- Monitoring and tracking of stock levels
**Skill/experience required**:
- Able to work as part of a team and on own initiative
- To prioritise heavy workloads
- Able to work as part of a team and on own initiative
- Experience of working in administration preferred (not essential)
- Time management
- Good communication
- Ability to work in a fast paced environment
- IT experience (including in: Microsoft office and adobe (i.e excel)
- Openness to learning the basic technical knowledge regarding the industry
- Attention to detail
- GCSE’s or higher
- Must have full driving licence and access to own vehicle due to office location
- Excellent standard of written and verbal communication skills.
Pay: £20,000.00-£23,000.00 per year
**Benefits**:
- Company events
- Company pension
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative: 1 year (preferred)
Work Location: In person
Reference ID: System Five Controls Ltd - Administrative Assistant
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