Administration Assistant

1 week ago


Wickford, United Kingdom Animo Associates Limited Full time

**1. Job Purpose**

The Fiduciary Department are responsible for undertaking the day-to-day administrative duties associated with the management of company files on behalf of Animo Associates clients. This includes undertaking varied administrative tasks.

**2. Role of Department**

The role of the fiduciary department is to ensure that client relationships are maintained and ongoing administrative support is provided.

**3. Scope and Range**

The duties and responsibilities of a Fiduciary Administration Assistant include actively monitoring the banking platforms of clients to ensure tasks and dealing with administrative tasks.

The fiduciary department also have contact with other departments such as accountancy, VAT and finance who will provide assistance for tasks outside the scope of fiduciary.

In addition they will be required to work closely with the compliance department to ensure client’s requests are in-line with AML regulations.

**4. Main tasks, duties, and responsibilities**
- Ensure all payments received by clients have the necessary documentation (i.e. correct agreements/invoices) before processing and executing before the various bank cut off times and that payment confirmation is provided.
- Post - renaming and saving to sharepoint.
- Credit Advices - renaming, saving, matching supporting documentation and updating credit spreadsheet.
- Searching company folders for required agreements/invoices as requested by the file handlers/clients.
- Dealing with various ad-hoc tasks for companies associated with Linkmedia.
- Assisting with the clearing and maintenance of the file handlers sharepoints.
- Annual Reviews - assisting with the completion and collation of information.
- Preparation of cover letters, labels and DHL couriers as required.
- Completing payment callbacks with clients.
- Arranging signature of documents as requested.
- Answer Telephone Calls - taking messages etc.

**5. Equipment and Machinery**
- Computer
- Printer/Scanner
- Headset

**6. Systems**
- Microsoft Office
- Barclays.Net
- Ecobank
- AIB
- Bitwarden
- IBAN4U
- RBS
- ABC
- Webex

Pay: £20,000.00-£25,000.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Casual dress
- Free flu jabs
- Gym membership

Schedule:

- Monday to Friday
- No weekends

Work Location: In person



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