Timesheet Administrator

4 days ago


Harrow On The Hill, United Kingdom Coyles Personnel plc Full time

Responsibilities

N.B. Not all Administrators will complete all tasks. However, as part of personal development and changes within the Rail Division Administrators are expected to take on any of these responsibilities if required.
- Check Registration packs for compliance with Company requirements
- Follow up individuals completing registration process for information required to make registration pack compliant
- Compete Sentinel Pre-Recruitment checks
- Manage Additions to and Removals from Sentinel.
- Process Timesheets - Chase o/s timesheets for current week.
- Contact individuals to chase missing timesheets and let them know they will not be paid.
- Accurately match purchase orders against timesheets and highlight discrepancies to management.
- Check the draft GP against all timesheets they have processed in that week and highlight discrepancies with parties involved.
- Highlight individuals who have worked excessive hours/shift to all members of the Rail Division.
- Contact all individuals who have worked more than 7 shifts in a row.
- Ensure all excess hours authorisation forms have been received, recorded on shift booking system and filed appropriately.
- Check and validate invoices as required
- Allocate man numbers and enter payment details on to ADAPT.
- Download new starts from adapt to payroll and scanning NWRP to Verification.
- Arrange sub payments where necessary.
- Answer phones.
- Complete minutes for Team Meetings.
- Process Assessment and Training Records.
- Complete Regular and Adhoc mailshots.
- File all paper records appropriately as required
- Book one—off initial and recertification training events (EFA, MH, Small Tools etc)
- Monitor hours, exceedances, alerts, PPE and equipment requirements and timesheet process for long-term ongoing work via the shift booking system as identified and delegated by Line Manager.
- Complete FRI report for clients as required.
- Assist Consultants setting up new contracts on ADAPT system.
- Respond to pay queries received from workers.
- Complete weekly spreadsheets monitoring staff training, certificates etc for your designated client.



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