Junior Office Admin Assistant

2 weeks ago

Salford, United Kingdom MONARCH SOLICITORS Full time

We are seeking a proactive and organised Administrative Assistant to support our legal and administrative teams. You will play a key role in ensuring the smooth running of daily operations, providing essential administrative support to fee earners, and helping maintain a professional and efficient office environment. This role is ideal for someone who is detail-oriented, organised, and enjoys working in a busy professional services environment.

**Key Responsibilities**
- Answer incoming calls, take messages, and direct enquiries to the appropriate person.
- Greet clients and visitors in a professional and welcoming manner.
- Handle incoming and outgoing post, couriers, and deliveries.
- Maintain filing systems (both paper and electronic) in accordance with firm procedures.
- Photocopy, scan, and bind documents as required.
- Assist with document preparation, formatting, and proofreading.
- Update and maintain case files and databases.
- Schedule meetings, manage diaries, and book meeting rooms.
- Support the preparation of correspondence, reports, and presentations.
- Liaise with clients, suppliers, and external contacts as directed.
- Ensure all work complies with the firm’s confidentiality, data protection (GDPR), and compliance policies.
- Follow office procedures in line with SRA requirements.

**Skills & Qualities**
- Strong organisational skills with excellent attention to detail.
- Good written and verbal communication skills.
- Ability to work effectively as part of a team and independently.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Professional, friendly, and approachable manner.
- Ability to manage multiple tasks and meet deadlines.

**Benefits**:

- Company pension scheme
- Small team in lovely city centre offices
- Early access to good quality work and client
- Greater exposure to fee earning work than traditional firms
- Exposure to all aspects of running a business
- You won’t be competing with hundreds of others for progression within the firm
- The more successful our small firm becomes, the more opportunities there will be for you
- No glass ceilings - the role will become what you make it

**The Firm**:
Monarch Solicitors are a respected, award winning commercial law firm based near Spinningfields / Salford Central and walking distance of both Piccadilly and Victoria Stations.

**Applications**:
**Salary**:
Dependent Upon Experience

Work Location: In person

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