Technical Compliance Coordinator

2 days ago

Manchester, United Kingdom Mitie Full time

**Job Overview**:

- To provide a high level of support to the Account team and onsite engineering team, ensuring Planning and Scheduling efficiencies to maximise operational delivery capabilities for our client.
- To ensure effective processing and accurate inputting of all operational paperwork for financial and compliance requirements using the business systems through the main administration processes.
- Manage and audit all Sub Contractors paperwork for financial and compliance requirements.

**Main Duties**
- To assist in carrying out all Administration Processes relating to the account
- Accurately file electronically as per business policy and procedures
- Ensuring operational paperwork is to corporate standards
- Raise Purchase Order Requests and uplifts through the SAP / Maximo finance system and carry out the goods receipting process of orders raised for Planned Maintenance works
- Check Engineer and Contractor Work Record Sheets where queries are reported
- Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
- The timely completion of all uploading of paperwork as required by the business
- Send regular chasers to ensure timely completion of customer works
- Replying to non-technical queries from the customer.
- Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.
- Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing. (Where applicable)
- Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance

**What we are looking for**:

- To assist in carrying out all Administration Support Processes relating to the account
- Accurately file electronically as per business policy and procedures
- Ensuring operational paperwork is to corporate standards
- Raise Purchase Order Requests and uplifts through the SAP / Maximo finance system and carry out the goods receipting process of orders raised for Planned Maintenance works
- Check Engineer and Contractor Work Record Sheets where queries are reported
- Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
- The timely completion of all uploading of paperwork as required by the business
- Send regular chasers to ensure timely completion of customer works
- Replying to non-technical queries from the customer.
- Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.
- Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing. (Where applicable)
- Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance

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