23.88 Eo Legal Administrative Assistant

**Details**:
**Reference number**:

- 298632**Salary**:

- £25,740 - £28,476- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Legal Team within Finance & Corporate Support Directorate**Type of role**:

- Administration / Corporate Support
- Legal Services**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- DarlingtonAbout the job

**Job summary**:
DBS was established under the Protection of Freedoms Act 2012 on 1st December 2012, operating from two sites, Liverpool and Darlington. We operate on behalf of government delivering Disclosure functions in England, Wales, Jersey, Guernsey and the Isle of Man, and Barring functions for England, Wales and Northern Ireland.

We provide a service that enables organisations in the public, private and voluntary sectors to make better informed, safer recruitment and other decisions. We do this by providing information to enable them to determine whether individuals are unsuitable or unable to undertake certain work, particularly with occupations involving regular contact with vulnerable groups, including children.

You will be joining the DBS Legal Services Team at an exciting time. DBS is in the third year of it's five-year strategic plan. The plan was co-created by our staff and has three key themes: Quality, Profile and People. The Legal Director has established a Legal Team that is recognised and engaged as a crucial service in the delivery of the DBS' functions. You will work collaboratively and proactively with colleagues from various teams, building relationships and confidence in the Legal Services Team. This role will offer you varied, challenging and rewarding work in a professional and fast-paced environment.

**Job description**:
To provide administrative support to the DBS Legal Services Team, including:

- Supporting the lawyers in the Team wherever possible
- Collating and reviewing documentation
- Drafting basic internal and external correspondence
- Assisting with the preparation of instructions to law firms/counsel
- Liaising with external advisers
- Engaging with DBS colleagues to ensure that advice queries are dealt with in a timely manner
- Maintaining and updating the Legal Case Management system, other data bases and spreadsheets
- Raising purchase orders and complying with financial processes for the provision of external legal services
- Checking invoices and ensuring payment is made in a timely manner
- Managing the data retention of files, and the process for the destruction of files
- Reviewing the Legal Services Team inbox and ensuring that matters are signposted to allocated lawyers

Work flexibly and undertake such other duties appropriate to the level of the post that may reasonably be required.

Resources
- The job holder will have support from other members of the Legal Services Team

Accountability
- The job holder will report directly to the Legal Support Officer and be supervised by individual lawyers in the Team

The post is full time but consideration will be given to a request to work part time hours.

**Person specification**:
Essential Criteria

ABILITY
- Ability to communicate effectively and efficiently, with good client care skills
- Good written communications skills to the level required for the preparation of legal correspondence
- Ability to work flexibly, prioritise and manage a varied workload
- Ability to work effectively in a fast paced team
- Excellent organisational skills

EXPERIENCE
- A background in providing support in a legal environment
- Experience of using all Microsoft Office packages, particularly Excel

Desirable Criteria

ABILITY
- Ability to conduct legal research

EXPERIENCE
- Experience of working with a legal case management system

Other Information

Work can be done remotely, but the post holder will have a contracted base of Darlington. The post holder will work from the Darlington Office in accordance with the needs of the organisation, which will vary from time to time. We estimate that at least one day per week.

This role might require occasional travel between the Liverpool and Darlington DBS sites, with the possibility of overnight stays.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Managing a Quality Service
- Seeing the Big Picture

**Benefits**:

- Alongside your salary of £25,740, Disclosure & Barring Service contributes £6,949 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.The DBS offers a number of excellent benefits for its employees. These can include:

- Generous annual leave entitlement
- Excellent maternity, paternity and adoption schemes (after a qualifying period)
- Commitment to the health