Administration Assistant
1 week ago
We are seeking a dedicated Legal Secretary to work in our busy and growing Criminal Law Department.
The position requires excellent organisational skills, attention to detail, and multitasking. You will play a crucial part in ensuring the smooth operation of the department.
**Key Responsibilities**:
- **Document Preparation**: Draft, transcribe, and prepare various legal documents, including letters, forms, briefs, and bills.
- **Requesting and Chasing Private Fees**: You will be responsible for the Road Traffic Department and will need to keep track of all private payments ensuring that payments are made ahead of hearings and appointments.
- **Diary Management**: Manage and monitor the Partner’s schedule, including entering key dates in the firm’s central diary, and inform the Partner of upcoming deadlines.
- **Client Interaction**: Handle calls and in-person enquiries from new, current, and former clients, take messages, and schedule appointments.
- **File Management**: Open, maintain, and close client files, ensuring all documentation is accurately completed and filed on our case management system, LEAP.
- **Reception Duties where cover is needed**: Greet clients at reception, ensuring a welcoming and professional atmosphere.
- **Client Satisfaction**: Ensure clients are satisfied with the service provided, resolving concerns promptly and courteously.
**Person Specification**:
**Skills**:
- Typing speed of over 60 words per minute.
- Excellent written and verbal communication skills.
- Proficient in IT and standard microsoft office software.
- Strong organisational and multitasking abilities.
**Knowledge**:
- General business administration.
- Understanding of law firm operations.
**Experience**:
- Experienced Legal Secretary
- Experience working within Criminal Defence or Family law (if skills are transferrable) is preferred.
**Schedule**:
- Monday to Friday
- Work Location: In person/hybrid can be discussed
**Annual Leave**:
- 25 days per annum
- Bank holidays on top of the above
- We close during the christmas break and staff are not required to use their 25 days to contribute towards this, meaning that staff receive these extra days as additional holiday.
**Extras**:
- For those with a legal background or are interested in career development and who have the suitable potential for this, we can consider training the member of staff to be a fully accredited police station representative to service our clients in the North East of England and on our overseas military interviews. Any work undertaken out of hours is remunerated on generous hourly rates.
**Job Types**: Full-time, Permanent
Pay: £21,000.00-£22,750.00 per year
**Benefits**:
- Additional leave
- Employee discount
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: MeiklesCrime
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