Finance & Procurement Coordinator

**Description**:
Reporting directly to the Finance Manager for Trivandi’s delivery, the Finance & Procurement Coordinator will support all financial and procurement operations for Trivandi as the Event Delivery Partner (EDP) for the Glasgow 2026 Commonwealth Games, ensuring compliance with regulatory standards, accurate bookkeeping, and effective management of contracts and cash flow. This role is critical to establishing and maintaining effective financial processes and systems that support the delivery of a successful Games.

**Working arrangements**

The role will commence in the Organising Company’s Glasgow city centre office, with visits required to competition venues to fully deliver the responsibilities of the role. The location for the role will transition to be based at a competition venue as we approach the Games.

The role will be contracted for 40 hours per week, with requirements to be in the office aligned to the Organising Company's planned working pattern. All travel to your place of work will be at your own cost. During the Games operational period, shift patterns are likely to be required which could include weekends.

**Key Responsibilities**:

- Support all aspects of the finance function from data entry through to financial reporting, ensuring completeness and accuracy of the data throughout including accounts payable and receivable, client invoicing, cash management, payroll, budget reconciliation and FX management.
- Ensure all financial operations comply with local, Glasgow 2026, and UK regulatory standards, including tax laws, labour regulations, and contractual obligations.
- Monitor cash flow for all operational activities, ensuring timely availability of funds to meet supplier, salary and other expense obligations.
- Work closely with the budget management and operational teams on the budget process, ensuring expenditures align with financial goals and approved limits.
- Provide finance support, advice and reporting to EDP functions as required.
- Support financial aspects of contracts with service providers and suppliers, ensuring timely payments and terms are executed as agreed to maintain strong relationships and avoid delays.
- Support the delivery of detailed financial reports to leadership, including profit and loss statements, cash flow analysis, and expense summaries.
- Monitor and approve expenses, ensuring they align with budgetary guidelines and contractual obligations. Proactively identify and address discrepancies or inefficiencies.
- Coordinate financial audits, ensuring all records and processes meet required standards. Address auditor inquiries and implement recommendations for improvement.
- Manage financial systems and tools for expense tracking, invoice processing, and reporting. Implement improvements to enhance efficiency and accuracy.
- Document, update and maintain financial processes and implement the best practices to improve efficiency, compliance, and reporting accuracy.

**Skills, Knowledge and Expertise**:
**Experience**
- A professional qualification in finance and/or business administration
- 3+ years’ proven experience in finance and business administration within a small to medium scale company.
- A good understanding of accounting best practice including accounting software
- A track record (evidenced) of delivering excellent results across the range of business areas noted in the job description
- Proficient in the use of Microsoft 365 and Office, inc. Word, Excel, PowerPoint.
- Desirable: Xero accounting software experience is desirable

**Competencies**
- Excellent time, planning, organisational skills with the ability to work to tight deadlines and prioritise in a dynamic environment
- A clear and succinct communicator both verbally and in writing
- Strong attention to detail and the ability to maintain high levels of accuracy in your work
- Creative in approach, with the ability to generate ideas for financial process improvement
- A proactive and solutions-focused approach

**Behaviours**
- Loyal, displaying the highest levels of integrity and commitment
- Flexible and adaptable in a dynamic company
- Supportive, open, friendly, approachable and respectful
- Self-motivated and resourceful

**Register your interest for future opportunities**:
In addition to this role, we'll have a number of new roles coming up. Register your interest for future Glasgow 2026 Commonwealth Games Trivandi opportunities here.

**About Trivandi**:
Trivandi provides advisory, design and delivery services to major events, venues, destinations and sports organisations.

Founded in 2013 from the success of the London 2012 Games, we have grown to over 80 specialists across three global offices in London, Dubai, and Riyadh, delivering over 300 projects in 29 countries.

Our unique “One Team” approach brings together the right expertise at the right time, synchronising strategy, design, project management, and operations to simplify complexity and deliver actionable sol