Billing Assistant

1 week ago

Leeds, United Kingdom Eversheds Sutherland Full time

Region- EMEA
- Practice group- Litigation & Dispute Mgmt
- Office- Leeds
- Position type- Full Time
- Summary
- About Eversheds Sutherland

Eversheds Sutherland is a global top 10 law practice (Law360). With 74 offices across 35 countries, we provide legal advice to a global client base ranging from small and mid-sized businesses to the largest multinationals. The fastest rising brand in the Acritas Global Law Firm Band Index for three consecutive years, we provide a great platform for professionals to develop their careers within an International Organisation.

Role Purpose

The role of the Billing Assistant is to successfully bill in line with the Client’s billing protocols. The Billing Assistant will be the designated expert in relation to the client’s billing requirements. They will be required to work closely with the e-billing teams and the wider finance teams to provide a seamless and ‘right first time’ billing experience for our clients.

The role also covers 3 elements; matter validation, billing support and additional requests. In addition to these, they will be expected to understand the implications of billing on firm-wide cash flow and lock up.

**Matter validation**
- Open files correctly and aligned to the client’s agreed framework agreement.
- Matter management - WIP - knowing who works on the files, ensuring their time gets closed before billing. Keeping WIP clean and relevant.
- Ensuring ledger financial hygiene is maintained (write offs, transfers, nil rate trainee time, BTK amends etc.)
- Review matters on a regular basis and close down when dormant, keeping our files clean.
- Identification of process gaps or inefficiencies and the provision of training for legal teams on correct and improved matter protocols

**Billing Support**
- Receiving, checking and collating overseas agents’ invoices to ensure they are attributed to the correct files as disbursements, by validating the supplier invoices pre-approved on Elite, reducing the need for anticipated costs.
- Providing guidance to fee earners, partners and secretaries on the firm’s financial processes and procedures relating to the billing process as well as building and managing relationships within Finance
- Validation of proformas in line with client protocols, and return to BTKs any bills which are not compliant with these protocols, along with advising the correct process/procedure.
- Dealing with client queries on invoices and financial matters.
- Co-ordination and resolution of e-billing rejections

**Additional Requests**
- Running Client Summary Reports, looking for opportunities to improve WIP and Disbursement management.
- You will also need to undertake any ad hoc projects related to financial housekeeping and provide appropriate support as and when required to assist Working Capital.
- Work with the Dormant Balance Team to reduce the dormant balances down for your clients/practice groups.

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