Billing Assistant

2 weeks ago

Leeds, United Kingdom Page Personnel Finance Full time

Page Personnel are recruiting for Billing Assistants to join a Legal company based in Leeds city centre.

**This is a remote working role with the requirement to visit the Leeds city centre office only 2 days each month.**

**Client Details**

The client a full service law practice working for both public and private sector globally. The company has 74 offices and is one of the largest law practices in the world.

**This is a remote working role with the requirement to visit the Leeds city centre office only 2 days each month.**

**Description**

The role of the Billing Assistant is to successfully bill in line with the Client's billing protocols. The Billing Assistant will be the designated expert in relation to the client's billing requirements. They will be required to work closely with the e-billingteams and the wider finance teams to provide a seamless and 'right first time' billing experience for our clients.
- Open files correctly and aligned to the client's agreed framework agreement.
- Matter management - WIP - knowing who works on the files, ensuring their time gets closed before billing. Keeping WIP clean and relevant.
- Ensuring ledger financial hygiene is maintained (write offs, transfers, nil rate trainee time, BTK amends etc.)
- Review matters on a regular basis and close down when dormant, keeping our files clean.
- Identification of process gaps or inefficiencies and the provision of training for legal teams on correct and improved matter protocols
- Billing Support
- Receiving, checking and collating overseas agents' invoices to ensure they are attributed to the correct files as disbursements, by validating the supplier invoices pre-approved on Elite, reducing the need for anticipated costs.
- Providing guidance to fee earners, partners and secretaries on the firm's financial processes and procedures relating to the billing process as well as building and managing relationships within Finance
- Validation of proformas in line with client protocols, and return to BTKs any bills which are not compliant with these protocols, along with advising the correct process/procedure.
- Dealing with client queries on invoices and financial matters.
- Co-ordination and resolution of e-billing rejections
- Running Client Summary Reports, looking for opportunities to improve WIP and Disbursement management.
- You will also need to undertake any ad hoc projects related to financial housekeeping and provide appropriate support as and when required to assist Working Capital.
- Work with the Domant Balance Team to reduce the dormant balances down for your clients/practice groups.

**Profile**
- Billing Assistant experience is essential
- Attention to detail
- Ability to meet deadlines
- Excellent communication skills
- MS Word/Excel knowledge

**Job Offer**
- 26 days + additional bank holidays
- Mainly remote working (with 2 days a month in the Leeds city cente office)
- Life Assurance
- Pension 5% match
- Private medical insurance
- Season ticket loan
- Dental cover
- Childcare vouchers
- Cycle to work scheme
- Discounted gym memberships

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