Executive Assistant

2 weeks ago

Cardiff, United Kingdom Page Personnel Finance Full time

Reporting to the EA Team Manager, the **Executive Assistant** will perform, coordinate and oversee a number of operational and business-related administrative duties while providing an extensive level of support to Partners.

**Client Details**

A new opportunity has arisen for a successful **Executive Assistant** to join a Global Financial Services on a 12-month FTC basis.

**Description**

You will be part of a team of other EAs, working as part of the Business Services team within Central Business Services (CBS). You will collaborate, support and cover for EA colleagues working in an agile way to meet the requirements of the Partners andbusiness overall.

**Key requirements of the role include**:

- Coordination of the Partner's leadership team and activities
- Preparation of material and attendance at meetings with Partners, to capture, drive & track actions
- Championing the use of self-service tools and process support where applicable
- Assistance to other grades for matters relating to the partners they support.
- Oversight of Partner business, industry and current projects, with an understanding of Partner objectives, time-lines and critical milestones
- Liaising with clients, colleagues and other EAs, including liaison with client peers for meetings and events
- Extensive calendar and diary management (with an ability to manage, delegate and make decisions)
- Coordinating schedules, meetings and appointments
- Answering and directing telephone calls
- Managing Partner in-box and drafting/sending responses
- Arranging travel, PTA, visas and booking accommodation
- Supporting Partners with their client relationship management through the Jupiter system
- Maintaining and monitoring expenses
- Arranging dinners, events and public appearances etc.
- Creating documents, letters etc using the Microsoft Office suite
- Supporting and covering other EAs in the team for sickness/absence/increased workload etc
- Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution

**Profile**

**The successful Executive Assistant will have**:

- GCSE education, including Maths and English or equivalent
- Intermediate/Advanced knowledge of Microsoft Office Word & Outlook
- Working knowledge of Excel & PowerPoint
- Excellent organisational and diary management skills
- Ability to work accurately and effectively under pressure
- Ability to prioritise and manage own workload to meet deadlines
- Ability to act with discretion, confidentiality and personal sensitivity in all aspects of the role
- Ability to quickly establish rapport with Partners and staff at all levels
- Ability to communicate effectively at all levels, internally and externally; written and spoken
- Ability to work on own initiative and use own judgement to problem solve
- Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner which instils confidence in others and builds relationships at all levels across the business and with external contacts

**Job Offer**
- Salary £31,650 - £33,500 dependent on experience
- Remote working / flexible working arrangement
- 12 month fixed term contract

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