Executive Assistant

2 weeks ago

Cardiff, United Kingdom Cytiva Full time

Executive Assistant Join to apply for the Executive Assistant role at Cytiva. We’re seeking a proactive senior administrative professional to support the President, Discovery & Medical OpCo and key stakeholders. The role is located in Amersham UK, Cardiff UK, or Uppsala Sweden and will be an on-site role. This position reports to the President, Discovery & Medical OpCo and is part of Discovery and Medical within Cytiva. What You Will Do Provide comprehensive administrative support, including proactive calendar management, travel arrangements, expense reporting, and logistics for President and selected L1 leaders. Efficiently manage the calendar by organizing meetings, appointments, and events. Proactively resolve scheduling conflicts and ensure optimal time allocation for strategic priorities. Act as a gatekeeper and liaison, handling incoming and outgoing communications. Draft, proofread, and manage emails, letters, and other correspondence with professionalism and discretion. Prepare materials for meetings, including agendas, presentations, and briefing notes. Attend key meetings to take minutes, track action items, and ensure timely follow‑up and execution. Support communication where needed, e.g. town hall coordination. Plan and coordinate complex travel arrangements, including flights, accommodations, visas, and ground transportation. Prepare detailed itineraries and manage changes or disruptions as needed. Handle sensitive information with the utmost confidentiality. Support the President with research, data gathering, and execution of special projects, often involving cross‑functional collaboration. Collaborate with other executive assistants to ensure cross‑functional coordination and continuity of administrative support during absences or periods of high activity. Who You Are Experienced administrative professional with a strong background in supporting senior executives. Exceptional organizational skills with a proactive approach and the ability to manage competing priorities, anticipate needs, and operate effectively in a dynamic, fast‑paced environment. Comfortable handling sensitive information with discretion and professionalism, especially in the context of confidential strategy discussions, talent & development conversations and M&A‑related activity. Advanced proficiency with MS Office (Outlook, PowerPoint, Excel, Word), experience with collaboration tools such as Teams, and SharePoint. Knowledge of 365 Copilot and prompt engineering know‑how. Strong verbal and written communication skills, with an ability to synthesize information and support the creation of professional presentations and briefing materials. Proactive, self‑starter mindset with a high level of initiative, attention to detail, and follow‑through. Able to build effective relationships across all levels of the organization and demonstrate cultural awareness in a global environment. Resourceful and solution‑oriented. Cytiva, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it’s a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info. For more information, visit www.danaher.com. Seniority level: Not Applicable Employment type: Full‑time Job function: Administrative #J-18808-Ljbffr

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