Project Administrator

Shorterm require 1 x Project Administrator in Derby for our esteemed client based in the rolling stock industry.
JOB TITLE: Project Administrator
JOB LOCATION: Derby
HOURLY RATE: £12.43 - £15.54 per hour depending on experience
HOURS PER WEEK:37 hours
START DATE: ASAP
DURATION: On-going contract (6 Months plus)
POSITION OVERVIEW
With a customer-focused organisation across the globe, Alstom offers a complete range of solutions and constantly innovates to create value for its customers. The company strives for operational and environmental excellence and bases its success on a diverseand entrepreneurial team worldwide.
- Maintaining administration support within the business where necessary to assist in the effective management of information, appointments, meetings, and diary allocations.
RESPONSIBILITIES
- Provide administrative support to the managers and staff within the designated section.
- Maintain and control annual leave, sickness records, production of weekly movement charts and the administration of departmental time sheets.
- Scheduling of appointments, arranging meetings with customers, sub-contractors and external companies. Data management, document control and any other task to enable the effective running of the department.
- Liaise with external companies and customers at all levels, demonstrating a highly professional manner with effective communicational skills.
- Set up and maintain correspondence logs both incoming and outgoing.
- Maintain all relevant filing systems.
- Update and maintain departmental organisational charts and point of contact lists.
- Process invoices.
- Organise ad-hoc travel and hotel facilities for team, including the arrangements of servicing and hiring of vehicles whilst obtaining management approval for requests, keeping record of numbers and management of costs.
- Liaise with Information Technology and office facilities.
- Raise purchase requisitions.
- Assist with the procurement of resources, Personal Protective Equipment & stationery.
- Focal support point for the team staff members.
- Effectively communicate and liaise with external companies and customers at all levels in a highly professional manner.
- Design and maintain relevant spreadsheets.
- Production of PowerPoint presentation as required.
- Attendance at meeting and recording of minutes as required.
- Assist with the monitoring of Key Performance Indicators for the project.
- Support the managers with resourcing schedules for the project.
- Assist with maintenance of progress trackers for the project.
KEY PERFORMANCE INDICATORS
- Administration is kept up to date and filed in a logical manner.
- 100% accuracy for all documentation & records.
- Accuracy of uploaded details, to standard and on time.
- Personal Execution Plan.
- Timesheet log/spreadsheet.
- Monthly reports produced to time and specification.
- Record of approvals, numbers and costs of hotels & vehicles booked.
- Monthly financial reports for project.
POST HOLDER REQUIREMENTS
Essential requirements for the position of Administrator
- Information Technology skills in Microsoft Office, Word, Excel and PowerPoint.
- Minute recording.
- Organisational skills.
- Work under pressure to deadlines.
- Organise and prioritise workload effectively.
- Demonstrate good communication skills, particularly telephone.
- Team orientated.
- Provide information to a high degree of accuracy with short time scales.
- Effective problem solving and decision-making abilities.
- Must be highly dependable with the ability to foresee potential situation and provide necessary initiative to follow through and assure that the issues or problems are handled in an efficient and expedient manner.
- Respect of confidentiality where necessary.
- General Certificate of Secondary Education qualification or equivalent in Maths and English.
- Experience of working in an administrative role.
- Knowledge of financial processes.