Management Team Pa

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ - something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm - we’re a team of people working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

**Your Role**

The role of Management Team Personal Assistant is key to the delivery of effective, efficient and professional operational service and communication within the business. Working as part of the Management PA Team, you will be supporting our Group Executive Boards, Board Committees and Management Committees that have strategic responsibility for specific business areas.

**What You'll Be Doing**
- Acting as a confidential personal assistant to members of the Senior Management Team.
- Organising meetings, including preparation of agendas, collating and distributing meeting papers in a timely manner, minute taking and producing draft minutes for approval as soon as possible after the meeting.
- Delivery of high levels of internal communication.
- Supporting the Management Team in prioritisation of workloads.
- Manage action and pipeline logs, ensuring they are kept up to date and accurate.
- Drafting and submitting expense claims in accordance with our Policy.
- Diary management via the electronic calendar system, ensuring accurate information is included. Scheduling reoccurring meetings and forward planning.
- Arranging conference calls, follow procedures to book meeting rooms and video conferences when required and cancel those as soon as possible if arrangements change.
- Booking extensive and detailed travel arrangements and accommodation in accordance with our Policy.
- Work collaboratively with our Document Production Team who undertake all typing and document production Ensuring style of the document / correspondence produced is maintained which will accord with Irwin Mitchell’s house style.
- Work as efficiently and cost effectively as possible. Avoid use of budget for activities which are not essential or business critical.
- Support our Group Sales & Marketing Team in the hosting of events, including setting up and running MS Teams Live Events.
- Support making the relevant location a great place to work and the wellbeing and mental health of all your colleagues.
- Actively support processes which minimises Irwin Mitchell’s exposure to risk. Proactively monitoring key dates and central diaries.
- Support the development of our teams by supporting on the capture of knowledge, organising training and sharing information.
- Liaise and work collaboratively with fellow Management Team PAs to provide a seamless and efficient, top quality service to the business.

**What We're Looking For**
- Experience of providing senior PA support at a high level.
- Brilliant verbal and written communication skills with strong attention to detail.
- Ability to maintain a high degree of confidentiality and professional discretion
- A collaborative team player, capable of working well with and supporting others
- Flexible and adaptable approach. Good time management skills/ability to deal with competing work priorities

We’re proud of our values, and we’re looking for people who share them:

- To be pioneering with an imaginative outlook
- To be approachable and caring
- To be tenacious in the pursuit of our objectives
- To be efficient in the provision of our services
- To work with a foundation of integrity.

**What we can offer you**
- 25 days annual leave, with the opportunity to buy additional leave
- Two fundraising days in a year to give back to the community (fully paid)
- Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture.

**Additional Information**

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in re