Pa to Head and School Office Manager

5 days ago

London, United Kingdom Huntress Full time

**PA to Head and School Office Manager Salary: £35,000- £37,000**

**Based in West Kensington**

A well-established privately independent school based in West Kensington is seeking a PA to Head and School Office Manager. The role will involve providing support the Head of Preparatory school as well as running of the Preparatory School Office. If youare an experienced PA who has worked in a school previously. Is highly organised with excellent communication skills as well as the ability to prioritise workloads and maintain confidently, this could be a great opportunity for you.

**Duties**:

- Provide high quality administrative and secretarial support to the Headmistress
- Maintain the Headmistress's and Deputy Head's diary, arrange meetings and appointments, avoiding clashes
- Take minutes at any meetings as well as forwarding minutes and conclusions of meetings to colleagues as necessary
- Produce documents, briefing papers, reports and presentations for meetings
- Manage the recruitment process in conjunction with Headmistress and the Deputy Head
- Take responsibility all paperwork and Safeguarding checks for new staff, including agency and club staff, ensuring the school is inspection compliant, and to maintain the Single Central
- Provide general office assistance and assist pupils as required.
- Review office systems and act as necessary.
- Coordinate holiday dates with the Registrar and Events Manager to ensure adequate cover of the school office during holiday periods.
- Maintain staff files and monitor/account for staff absence
- Assume responsibility for coordinating the final proofreading, checking, editing and electronic distribution of termly pupil reports in liaison with the Deputy Head
- Manage the collation and submission of data for the ISI and DfE annual census supported by the Registrar
- Attend and assist on Open Days and School events
- Order stationary when necessary and ensure stocks of key items are always maintained

**Experience & Skills**:

- Experienced PA with a min of 2 years' experience working within Education
- Excellent command of spoken and written English and an excellent telephone manner
- Educated to at least GCSE level (including English and Mathematics at grade A). Advanced Levels or Honours degree desirable
- Be highly organised, systematic, resourceful, energetic, efficient and accurate
- Pay close attention to detail, have a high degree of initiative and a flexible attitude
- Have a high level of discretion and confidentiality
- Good typing speed and ability to use Word, PowerPoint, Excel, Internet, Outlook and the School Management Information System

**Benefits**:

- 10% contributory pension employer / 5% employee
- 30 holidays + closed at Christmas + bank holidays
- Hours: 7.45am -4.30pm. Reduced hours during school holidays to 9am -4pm, salary remains the same
- Free school lunches provided during term time
- 2 x Life insurance cover

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

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