Executive Assistant

4 days ago


Nottingham, United Kingdom Tate Full time

If you are an experienced PA/Executive Assistant with a background in supporting Senior Directors this could be your ideal role
This is a permanent role working 37 hours per week with 23 days annual leave, increasing to 28 after 5 years. Plus 8 bank holidays and 5 additional days. The salary is £24,871 - £27,924
You must have previous experience of providing PA/EA support at Senior Director level. You must have significant experience of diary management and be used to dealing with sensitive and confidential information. It is imperative you have excellent attentionto detail
Principal responsibilities
- Being a first point of contact for enquiries and proactively managing routine matters on own initiative
- Providing diary management.
- Preparing correspondence and other documentation including typing, photocopying, distribution of documentation, filing, drafting, setting up and using spreadsheets
- To facilitate arrangements for meetings, visits and events
- Arranging timings of events, booking venues, catering and other facilities, and welcoming visitors
- The booking of travel and making accommodation arrangements
- Ensure agendas and relevant supporting documentation is available and, if necessary, retrieval of information and reference materials
- If necessary, attend some meetings to take minutes/action points
- To ensure that all paper and PC-based information systems are securely administered, design and administer databases
- To contribute to the development and implementation of new administrative systems and practices, as required in a busy and rapidly-developing environment

**Skills**:

- Knowledge of standard office administrative practices and procedures within a busy environment
- Executive administrative support
- Ability to consistently produce highly accurate work, in a very busy environment, with the minimum of supervision and a high-level of attention to detail
- Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook; being highly competent in the use of spreadsheets and databases for a variety of tasks with an aptitude and willingness to learn new software packages
- Excellent organisational skills and the ability to effectively multi-task in a calm and focused way under pressure, adopting a flexible approach.
- Confidentiality, discretion and tact in all matters.
- A confident and persuasive communicator in both oral and written communications with excellent customer care skills.

Tate is acting as an Employment Business in relation to this vacancy.


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