Executive Assistant

2 weeks ago

Nottingham, United Kingdom PRATAP PARTNERSHIP LTD Full time

A superb PA/Executive Assistant position in Nottingham - this role is required to provide proactive and professional PA/administrative support to 5/6 Executives. It is important that PA services are delivered to the business in a manner which is consistentwith the increasingly competitive environment in which the firm operates. The role is intended to embrace a team-working approach, collaborating with other members of support staff to fulfil the needs of the business.

**Specific duties of the role include**:

- Maintenance and management of the Nottingham office - Main point of contact and managing front of house
- Diary management for 5/6 busy executives including booking all travel.
- Arranging lunches/dinners and other meetings and ensuring meeting rooms, catering, restaurants etc are booked.
- Organising conference calls and video conferences.
- Organising marketing events and both internal and client events; (managing guest lists, sourcing venues, arranging catering, menu tasting, IT equipment, photographer, travel and accommodation and budgeting etc).
- Accurate and timely preparation of presentations and reports (including proof reading), using Microsoft Outlook, Word, Excel, PowerPoint and other relevant software to meet internal deadlines.
- Assist in the finalisation documents and other presentations in particular ensuring that documents are in the correct format and on brand.
- Maintain contacts, new business and portfolio databases and ensure best practice is followed.
- Maintain local electronic files to ensure compliant with audit regulations.
- Prioritise work effectively by virtue of urgency and importance.
- Ensuring all Gifts, Entertainment and Hospitality items are logged receive the required local and Compliance approval.
- Processing invoices and expenses in timely manner, including chasing for appropriate sign-off.

**Required skills**:

- Demonstrable track record of organisation and administration skills.
- Proficient use of Word, PowerPoint and Microsoft Office Excel.
- Proven ability to prioritise effectively and juggle conflicting deadlines.
- Ability to prioritise tasks and juggle conflicting deadlines.
- Organisational awareness and understanding of structure and culture.
- Highly presentable, friendly and articulate individual, able to build relationships at all levels quickly both internally and externally.
- Excellent communication skills.
- Strong customer service orientation and professional telephone manner.
- Ability to organise while paying close attention to detail.
- Self-starter with a proven ability to use their initiative and be forward thinking.
- Team-oriented with strong integrity and professionalism.
- Keeps an open mind and approaches work in a flexible way.
- Flexibility as hours can sometimes be beyond standard.

Benefits include:

- Bonus scheme
- Flex benefits at 4% of base salary
- BUPA private medical cover
- 24 days holiday
- Pension Scheme

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