Defence Digital

**Details**:
**Reference number**:
189705

**Salary**:
£33,000

**Grade**:
Higher Executive Officer

**Contract type**:
Permanent

**Business area**:
MOD - Strategic Command

**Type of role**:
Administration / Corporate Support
Secretarial

**Working pattern**:
Flexible working, Full-time, Job share, Part-time

**Number of posts**:
1

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Location

Corsham, South West (region), SN13 9GB

About the job

**Summary**:
What We Do

We provide digital and technology services to our Armed Forces, ensuring they can operate securely via radio, satellite, and the internet. Operating at scale, with an annual budget in excess of £2Bn and a diverse team of 2,500 colleagues, we're aiming to make our Armed Forces some of the most technologically advanced in the world. To do that we're growing our capabilities in disciplines like data science, automation and cyber security. If you can see yourself contributing to the world of Defence digital and technology, the next chapter of your career may be with us.

This position is advertised at 37 hours per week

The Private Secretary to Director Core Information Services (CIS) provides a professional outer office management service for the Director’s office, in particularly as a direct liaison for the Delivery teams, Executive Director, Chief Information Officer and UKSC point of contacts to oversee governance and information sharing for the Directorate.

**Job description**:
This unique role is the primary point of contact for the CIS Directorate on behalf of the Director and is responsible for ensuring coherence and enabling information is available across the 2* and 3* pillars for informed decision-making and engagement. An inquisitive mind, excellent MS tooling skills, and a willingness to develop extensive situational awareness across the developing organisation are essential.

The role also requires daily engagement with colleagues, suppliers and customers at all levels. Collaborative working, often under challenging circumstances, is also essential. The role sits within the larger Delivery Outer Office.

**Responsibilities**:
The post holder will be responsible for:
Key Responsibilities
- Assimilating information from a variety of sources, collate papers, business cases and briefs for meetings, using own initiative to source relevant information, spot issues and identify opportunities, and raise them early.
- Facilitating the flow of information between the 2* offices across Defence Digital, to the 1* Delivery Teams and all staff.
- Working with the Executive Assistant to manage diaries, have first sight and action of the 2*s correspondence, and prepare relevant papers for the Director including daily folders, meeting papers, submissions and letters, and prioritising their workflow.
- Ensuring that Director CIS is briefed appropriately for all meetings and engagements, and tracking all actions placed on the Director in various forums and ensuring they are actioned, and relevant parties are kept up to date with progress.
- Providing secretarial support to high level meetings as needed by preparing the relevant meeting materials for attendees, taking and distributing minutes and maintaining action logs.

About You

High levels of professionalism, including an ability to prioritise issues that matter, to separate the urgent from the important, and to brief senior managers on key points in preparation for meetings and engagements.

Able to work autonomously from line management chain. Confident at taking informed risk and accepting and learning from mistakes in doing so.

Understands the importance of excellent working relationships and has a strong track record of collaborative working. Self-aware of own impact on others. Able to see and learn from different perspectives and accepts help and guidance from others.

Ability to respond promptly to change and devise solutions to problems to enable self and others to succeed.

A keen interest in own personal development and the development of direct reports and junior team members. Wiling to undertake essential situational awareness development as suited to own experience and knowledge in the first 3-6 months in post.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Secretarial - SEC 2 - Supporting the Senior Manager

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension
- Further information can be found in the Benefits Leaflet attached

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Expenses incurred for travel to i