Executive Team Assistant

**Location**

London, United Kingdom
**Job type**

Full-Time
**Work mode**

Hybrid
**Job level**

Professional
**Job ID**

10441
**Company**

Munich Re
**Employment type**

Regular
**Area of expertise**

Services & Support Functions

**Description**

Munich Re Speciality North America is a leading expert in understanding and connecting US coverholders and brokers to flexible and innovative insurance solutions. We are also a registered Lloyd’s Broker. As a wholly owned subsidiary of Munich Re, we have access to the expertise, products and risk appetite of one of the largest and most successful insurance groups in the world. We are specialists in offering expertise in underwriting, broking and capacity management for US Excess and Surplus (E&S) lines insurance solutions. The unique combination of broking and underwriting divisions provides the ability to quote and bind risks through inhouse binding authorities, while providing customers with access to Lloyd’s, London Market companies, and Munich Re owned capacity in Germany and the US.

Why Join Us?**

We are a responsible employer, with a reputation for innovation and adding value in the insurance distribution chain. As a wholly owned subsidiary of Munich Re, we have access to the expertise, products, risk appetite and career development opportunities of one of the largest and most successful insurance groups in the world. As our business continues to grow, we are committed to expanding our team and provide development opportunities to ensure we are always supporting our people in their career journey. Our talent pool makes us who we are, and our inclusive culture means we are looking to continue to build our team with broad expertise, diverse backgrounds, and ambitious employees. Being part of Munich Re Specialisty North America provides access to multiple health and wellbeing benefits, work-life balance initiatives (including hybrid working), financial wellbeing packages as well as training, development and career opportunities.

Purpose of the Position

To support the Chief Underwriting Officer (CUO), Chief Innovation Officer (CIO), Head of Claims and broader Executive Team of Munich Re Specialty North America, Binding Authorities by providing a senior administrative level of support and ensuring important tasks and deadlines are met in a timely manner. To work alongside the Senior Executive Associate, where you will be responsible for communicating regularly with the wider stakeholder groups including the Binding Authorities Executive Team, entities from the Munich Re Group, Customers and Service Providers.

** General Duties and Responsibilities**
- Provide high level administrative support typically within clearly defined guidelines.
- You will require handling of sensitive and confidential information; and discretion is paramount.
- Carry out diary management including organising meetings, lunches and dinners for all Executive Team members and clients as required.
- Inbox management for Executive Team members including reviewing, responding and prioritizing incoming E-mails where required.
- Organise and co-ordinate travel and accommodation for the Executive Team and employees and organise logístical activities e.g. couriers, taxis and reservations.
- Help compile monthly expenses for the Executive Team when required.
- Screen phone calls, enquiries and requests, handling them personally.
- Provide support and assistance to Senior Executive Associate where required.
- Provide administrative support to the office of the CEO.
- Create administrative procedures to ensure the on-going efficient processes are in place to allow the Executive Team to work as effectively as possible.
- Coordinate logistics and detailed arrangements for virtual and in person meetings, conferences and events etc.
- Organise meeting materials including but not limited to PowerPoint presentations, Excel reports, workshops, and training sessions. This also includes formatting, proof reading and distributing materials on tight deadlines.
- Meeting minute taking, allocating and managing actions following meetings where required.
- Help with the co-ordination of any 'in-house functions' and company 'event' invitations
- To embrace and implement the core principles of Continuous Conversations (Commitments, Feedback and Development) as part of daily activities and with other colleagues. Take ownership of and make personal and professional development a priority as part of Continuous Conversations.
- Follow Continuous Conversations, establish and achieve development aspirations and needs through the setting of commitments and giving and receiving frequent, constructive feedback (referring to resources provided for support).
- To abide by the procedures of Munich Re Specialty North America Binding Authorities (Bell & Clements Ltd).

** Desired Skills & Experience**:

- Can communicate effictely
- Previous team assisant experience is desirable but not essential
- You are organised