Procurement Administrator

The Procurement Administrator works in the Business Support team and is responsible for the day-to-day procurement administration as required within the company, in line with group policy. You will on a day-to-day basis ensure timely preparation of purchase requisitions, creating purchase orders to allow effective ordering of goods and following company procedures to ensure supplier invoices are dealt with appropriately within Peoplesoft. In addition, assisting with month end processes and ensuring that the procurement function is managed effectively. The Procurement Administrator also leads by example ensuring all aspects of our QHSE processes are followed. The role will assist in delivering our 5x5 strategy by ensuring all activities are appropriately handled to consistently deliver our TQA customer promise.

About You:
Do you possess some or all the following skills?
- Previous experience in a similar role advantageous
- Strong organisational skills
- Good problem identification and solving skills
- Strong interpersonal skills. Ability to liaise with a wide range of staff, outside organisations and individuals in a professional and sensitive manner.
- Good time management and an ability to work under pressure and to strict deadlines
- IT literate to include good level of skills in MS Office software and database use
- Highly organised
- Team Work ethic
- Ability to adapt to a changing environment and projects

About the Role:
The Procurement Administrator will on a day-to-day basis ensure timely preparation of purchase requisitions, creating purchase orders to allow effective ordering of goods and following company procedures to ensure supplier invoices are dealt with appropriately within Peoplesoft. In addition, assisting with month-end processes and ensuring that the procurement function is managed effectively.
- Responsible for preparing purchase requisitions using e-pro, ensuring the correct purchase requisition is prepared (one-off, monthly, annual, weekly) using the appropriate general ledger coding
- On receipt of the approved purchase order, place the order with the supplier or pass the purchase order to the appropriate person for ordering and update the purchase order log
- Taking ownership for timely receipting of goods received in Peoplesoft against the delivery note, which should have already been checked by stores
- Responsible for the administration of Peoplesoft queue, ensuring any non-purchase order invoices are coded and approved in Peoplesoft once authorisation is obtained from the appropriate personnel
- Responsible for ensuring that all purchase order invoices that arrive in Peoplesoft, that the appropriate action is taken to so that invoice is matched to the purchase order
- Follow company procedure for setting up new vendors with the P2P team
- Follow company procedures for requesting urgent supplier payments from the P2P team
- Review of mid-month and month end accruals following company procedures
- Assist timely when required with month end queries, thus helping to ensure that the transactions within the P & L are correct
- Responsible for the close out of any open purchase orders within Peoplesoft which are complete
- For any project-related customer jobs, track all costs to allow accurate WIP and cost accruals to be calculated at month end
- Supporting the admin team with reception cover and meeting room set up as required.
- Actively engage in Intertek’s performance culture focused on exceeding customer expectations
- Actively champion Intertek’s 5x5 strategy and Company Values, and promote a focus on 10x related behaviour in all aspects of team performance

WHAT WE OFFER

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.
- Competitive salary/benefits
- Development and career opportunities around the Globe
- Working in a highly motivated team and dynamic working environment

In this opportunity, you’ll be joining our E&P team, based in Aberdeen.

Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bridge of Don, AB23 8HZ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Procurement: 1 year (preferred)
- Purchasing: 1 year (preferred)

Reference ID: 2980