Office Co-ordinator Etas Limited in York

2 weeks ago

York, United Kingdom ETAS Full time

**Company Description**
Tomorrow’s cars will be defined by software and here at ETAS we are at the forefront of this evolution to the software-defined vehicle. The solutions we are developing today will enable millions of cars to get closer to the dream of Autonomous Driving.

We are the experts in the industry and together we have decades of experience in software architecture, embedded development, agile methodologies, and test-driven development. Alongside our parent company Robert Bosch, we share the values of a better world for everyone and our common mission - Invented for Life.

**We offer flexible hybrid with a remote first approach, we get together for collaborative workshops and team activities in our York office. #WorkLikeABosch**

As Office Coordinator for our York site, you’ll be responsible for the day to day running of the office facility. The role requires liaison with both internal associates in ETAS and Bosch and external providers to the York office facility. The primary focus of the role is to ensure that the site facility is well maintained by managing the following:
- Be available for all associates to report any problems or suggestions related to the facility.
- Communicate any site related issues or management defined policy changes to associates.
- Manage office and health & safety supplies to ensure that the site and meeting rooms are well stocked and functional.
- Ensure all supplies ordered and invoiced align with the supplies received.
- Provide an interface with external facility management companies and maintenance contractors, landlord, sub-tenant, utility companies, etc.
- Ensures layout changes to the office organisation in line with the requirements of site management are implemented.
- Ensure that any broken or missing items are fixed and replaced.
- Monitor spend against agreed budgets to ensure that the FCM cost centre stays within the limits.
- Organise the provision of physical health first aiders.
- Provide cover for the reception desk during office hours.
- Ensure new starters receive site induction and training in line with company process.
- Labelling and logging of company property to minimise the risk of loss including management of the storage of unallocated kit.
- Oversight of any authorised site related improvement projects.
- Reporting metrics - Environmental reporting & Health and Safety
- Interface to key holding service
- Health and Safety monthly meetings - organise and minute the meetings.

**Qualifications**- Proactive, hard working and a team player
- Adaptable and flexible to accommodate evolution in the role
- Knowledge of Microsoft suite, including but not limited to teams, excel, word and power point
- Organised and methodical, able to prioritise multi-task workloads.
- Approachable and capable of building strong relationships both internally and externally.
- Aware of when to ask for help and escalate problems or policy decisions.

**Additional Information**- Due to the nature of the role, this position is office based at the ETAS site in York.
- Hours are full time, Monday - Friday.

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