Pa / Office Co-ordinator

1 day ago

York, United Kingdom Onebright Full time

**PA / Office Co-Ordinator**

Our vision is to become the world's leading provider of life-changing mental healthcare. We're driven by core values which underpin our expertise and forward looking, compassionate approach to delivering mental health support at scale.

We want our people to love their jobs and be happy at work. You'll help us achieve this by supporting the smooth running of the York Office, ensuring that the facilities are well managed, liaising with the landlords, organising activities and events on site and ensuring that the Health and Safety of our teams is maintained. You will support our UK Executive team, providing PA services.

**Key Responsibilities**Undertake the office administration duties for the York site which includes:

- Managing and liaising with cleaning, confidential waste and other facilities contractors for the York site

Responsible for all aspects of Health & Safety on the York site including:

- H&S Induction for new starters
- First aid cover and training (including the refresher training cycle)
- Fire Marshall cover and training
- Liaise with any external Health & Safety support organisations
- Office risk assessments
- DSE risk assessments for York site roles
- Organising office ID badges for all new starters
- Liaising with the Building Managers to confirm any new starters / leavers for set up on the facial recognition at the office
- Responsible for meeting room booking process
- Manage the post / parcel delivery processes
- Manage the control process for visitors to site
- Manage all office supplies and ensure appropriate stocks are maintained in line with budgeted costs
- Responsible planning office layout and managing any layout change projects
- Organisation of travel and accommodation for the Executive team and support with the organisation of travel for guests and other members of staff
- Organising events and meetings for the Executive team
- Manage expenses claims for the Executive team
- Assisting the Executive team with any administration tasks and ad hoc duties.

**Communications**

External:

- Clients
- Service providers and contractors
- Site landlord
- Health & Safety advisors

Internal:

- Executive Team
- All York based staff

**Qualifications / Experience**
- Experience of office administration and senior management support within an administrative or similar role would be highly desirable
- A level or equivalent qualification
- Experience in a fast paced role
- Excellent organisation skills with a high level of attention to detail
- Excellent MS office skills - Work / Excel / PowerPoint / Teams
- Excellent interpersonal and communication skills and the ability to work collaboratively with a wide range of stakeholders
- A high degree of resilience but empathetic when dealing with your client groups
- Proven pragmatic problem-solving skills and ability
- Good influencing skills
- Good time management skills and the ability to effectively manage and prioritise workload to meet required deadlines
- Ability to use own initiative and make decisions or recommend appropriate actions
- Flexible and adaptable approach to work

You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, PA to CEO, Office Coordinator, Office Manager, etc.

Ref: 108 035

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