Pa / Office Co-ordinator

1 day ago

York, United Kingdom Onebright Full time

**P**A / Office Co-Ordinator**

Our vision is to become the world’s leading provider of life-changing mental healthcare. We’re driven by core values which underpin our expertise and forward looking, compassionate approach to delivering mental health support at scale.

We want our people to love their jobs and be happy at work. You’ll help us achieve this by supporting the smooth running of the York Office, ensuring that the facilities are well managed, liaising with the landlords, organising activities and events on site and ensuring that the Health and Safety of our teams is maintained. You will support our UK Executive team, providing PA services.

**Key Responsibilities**

Undertake the office administration duties for the York site which includes:
Managing and liaising with cleaning, confidential waste and other facilities contractors for the York site

Responsible for all aspects of Health & Safety on the York site including:
H&S Induction for new starters
First aid cover and training (including the refresher training cycle)
Fire Marshall cover and training
Liaise with any external Health & Safety support organisations
Office risk assessments
DSE risk assessments for York site roles
Organising office ID badges for all new starters
Liaising with the Building Managers to confirm any new starters / leavers for set up on the facial recognition at the office
Responsible for meeting room booking process
Manage the post / parcel delivery processes
Manage the control process for visitors to site
Manage all office supplies and ensure appropriate stocks are maintained in line with budgeted costs
Responsible planning office layout and managing any layout change projects
Organisation of travel and accommodation for the Executive team and support with the organisation of travel for guests and other members of staff
Organising events and meetings for the Executive team
Manage expenses claims for the Executive team
Assisting the Executive team with any administration tasks and ad hoc duties.

**Communications**

External:
Clients
Service providers and contractors
Site landlord
Health & Safety advisors

Internal:
Executive Team
All York based staff

**Qualifications / Experience**

Experience of office administration and senior management support within an administrative or similar role would be highly desirable
A level or equivalent qualification
Experience in a fast paced role
Excellent organisation skills with a high level of attention to detail
Excellent MS office skills - Work / Excel / PowerPoint / Teams
Excellent interpersonal and communication skills and the ability to work collaboratively with a wide range of stakeholders
A high degree of resilience but empathetic when dealing with your client groups
Proven pragmatic problem-solving skills and ability
Good influencing skills
Good time management skills and the ability to effectively manage and prioritise workload to meet required deadlines
Ability to use own initiative and make decisions or recommend appropriate actions
Flexible and adaptable approach to work

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