Administrative Project Coordinator

3 days ago

Canary Wharf, United Kingdom Simple Insulation LTD Full time

**Responsibilities**:
**Project Coordination Support**:

- Collaborate with the main Project Coordinator to ensure seamless execution of energy-efficient projects.
- Quickly gain an understanding of different eco measures and confidently contribute to project organization and leasing.
- Assist in maintaining clear lines of communication with customers, international contractors, and internal teams.

**Customer Engagement and Communication**:

- Notify customers of project start dates, providing continuous communication throughout the project.
- Resolve customer issues promptly and ensure timely resolution of any remedial works.

**Administrative Responsibilities**:

- Schedule and organize meetings, prepare meeting agendas, and document minutes.
- Monitor office supplies inventory, place orders as needed, and manage shared resources and equipment.

**Logistical Coordination**:

- Organize upcoming projects, including ordering materials, arranging scaffolding, and coordinating with external contractors.
- Ensure all necessary paperwork is accurately filled out, complies with Ofgem/ECO4 guidance, and is stored appropriately.

**Documentation and Compliance**:

- Prepare comprehensive project reports, detailing progress, challenges, and solutions.
- Oversee that customers sign all relevant paperwork, understand implemented measures, and ensure data accuracy.

**Training and Shadowing Opportunities**:

- Actively engage in training and shadowing opportunities to learn from the main Project Manager, gaining insights into project management within the energy efficiency sector.

**Flexibility and Adaptability**:

- Be flexible and adaptable as the needs and requirements of the role may evolve over time.
- Embrace change and proactively adjust to shifting priorities to meet the dynamic nature of energy efficiency projects.

**Qualifications and Skills**:

- Previous experience in administrative roles, ideally within the energy efficiency or construction sector.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills to engage with customers, contractors, and internal teams.
- Proactive problem-solving ability to address issues promptly.
- Familiarity with ECO4 guidelines and energy efficiency measures.
- Ability to quickly understand and adapt to various eco measures and construction processes.
- Comfortable working in a fast-paced environment and meeting project deadlines.

**To Apply**:Please submit your resume and a cover letter detailing your relevant experience.

**Job Type**: Full-time

**Benefits**:

- Company pension
- Performance bonus
- Yearly bonus

**Schedule**:Monday to Friday

**Education**:GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)

**Language**:English (required)
- **Work Location**:In person

**Salary**: £26,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Reference ID: Business administrator

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