Apprentice Administrator Head Office

2 weeks ago

Rugby, United Kingdom Quartzteq GmbH Full time

We are looking for an Apprentice Administrator to work within our Headquarters in Rugby providing comprehensive admin support to HQ departments.

Reporting to the HR Business Partner L&D, the Administrator will support colleagues in all aspects of administration as well as delivering excellent customer service to both internal and external customers.

**Key Responsibilities & Accountability**:

- Assist the HR department with Learning & Development activities. This would include booking & setting up training rooms for training to be delivered, booking hotel accommodation and corporate lunches, recording completed training on the HR system, issuing training certificates and long service awards
- Support the HR team with the administration tasks of a new starter ranging from requesting references, dispatching onboarding starter boxes to updating business organisational charts on the internal systems
- Support HR by updating the employee database, new starters, leavers, changes, sickness absence data, holiday reporting etc
- Support the HR team with the administration of DB and DC pension schemes, starters, leavers, and annual communications
- Supporting the SHEQ team with general administration, H&S stats, SHEQ data for tender submissions and keeping the internal systems up to date
- Responsible for ensuring the fleet management system is kept up to date with live data. This would include managing driver scorecards, accident reports, 1-2-1 driver training records, completing insurance & MOT checks, and producing accurate reports for management
- General HQ administration duties would also include ordering stationery, booking travel and accommodation, holiday cover for reception plus any other ad hoc projects as required.

**Qualifications, Experience & Personal Attributes**:

- Demonstratable experience in Administration with excellent Microsoft Office skills
- A high level of confidentiality due to the nature of the role
- Excellent interpersonal and customer-facing skills
- Ability to work as part of a team
- Ability to work accurately, with attention to detail
- Ability to think and plan ahead, to take a methodical and organised approach to tasks
- Completer/finisher style, tenacious and seeks satisfaction in completing tasks accurately and timely
- Flexibility, to be able to carry-out duties not part of the normal remit in the interests of the team
- Ability to meet deadlines

**How to Apply**:
**Strictly no agencies please**
- Quartzelec is an equal opportunities employer_
- All personal data collected by Quartzelec Ltd is stored and processed in accordance with the General Data Protection Regulation (GDPR)._
- Please read our _Privacy Policy_ for a full insight on how we protect and manage data._

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