Shipping & General Office Administrator

3 days ago

Rugby CV PB, United Kingdom Litron Lasers Ltd Full time £28,000 - £35,000 per year

Job title: Shipping and General Office Administrator

Reports to: Finance Manager

Based at: Litron Lasers Ltd, Rugby

Contract type: Interim position -Maternity Cover – Full Time – Temporary

Working within a cross-functional, collaborative team, the Shipping and General Office Administrator plays a pivotal role in ensuring smooth and efficient operations across the business. This broad role works closely with external freight forwarders, customers and suppliers, ensuring timely deliveries and complying with cross border regulations, whilst handling general correspondence and supporting various departments with clerical duties.

The role requires excellent organisational skills, attention to detail, knowledge of shipping and the ability to multi-task.

Key responsibilities and accountabilities:

· Arrange importation of components from Worldwide Suppliers, both by Air and Sea.

· Arrange shipping of lasers and spare parts.

· Import and export administration - ensuring all procedures comply with regulations.

· Maintain Export & Import Entry Declarations (tracing documents where necessary).

· Returning Non-conformance parts to Suppliers.

· Sales Administration to include order processing and credit control.

· Overseeing the Accounts Inbox, ensuring all inbound emails are allocated or actioned accordingly.

· General Office Tasks – Answering the phones, filing, managing office supplies and laser manual printing.

· Support with Service department administration, included collections and shipments of customer lasers, spare parts quotations and order processing.

Skills and Competencies:

· Proven experience in Export & Import activities and compliance.

· Strong organisational skills and attention to detail.

· Ability to work independently and as part of a team.

· A positive, 'can do' attitude is essential.

· Communicate effectively, both orally and in writing, with team members and external customers, suppliers, and partners.

· Proficiency in Microsoft Excel and Word.

· Experience in Sage 200 or Sage Line 50 is desirable, however not essential.

This job description is intended to convey information essential to understanding the scope of the Shipping and General Office Administrator position and it is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the role.

Work safely and minimise risk in engineering construction

Work safely at all times, complying with health and safety and other relevant regulations and guidelines.

  • Correctly instruct, supervise and transfer skills to any apprentice and semi-skilled led worker assigned to you to ensure safety and quality of work.

  • Safety when using Company products at all times.

  • Use safety equipment, PPE and protective devices and equipment.

Job Types: Temporary, Fixed term contract, Temp to perm

Contract length: 6 months

Pay: £28,000.00 per year

Application question(s):

  • Have you got experience of Import Shipping?

Experience:

  • Shipping & receiving: 1 year (preferred)

Work authorisation:

  • United Kingdom (preferred)

Work Location: In person

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