Office Coordinator

6 days ago

Exeter, United Kingdom Office Angels Full time

**JOB TITLE**:Office Coordinator/Manager

**LOCATION**: Exeter

**SALARY**: £24,000-27,000 PA DOE

**HOURS**: Monday to Thursday 8.30am - 4.45pm and Friday 8.30am - 3.30pm

**BENEFITS**: 25 days holiday plus 8 Bank Holidays, Free Car Parking, Excellent hours and early Friday finish

**THE COMPANY**:This is an exciting opportunity to work for an industry leader based in Devon. A manufacturing company who deal with taking a product from design brief all the way through to production supporting the client every step of theway. Based at the Exeter site, you will work as part of our small team where you will be integral to their success.

**THE ROLE**: Your role will be to support the client from the initial call and order right through to delivery of product. You will undertake a range of general office duties including raising sales orders, invoice processing in line with theday to day business requirements. As this is an Office Coordinator role you will also assist with all aspects of operational excellence within the Depot.

**KEY DUTIES**:

- Customer order processing through works order entry, provision of required artwork/drawings for newly raised works orders, sending of order confirmations to customer, stock management and any other part of the order registration process that may be required
- Raise board or factored orders as required via in-house manufacturing system, checking order have been received and acknowledged by suppliers
- Check all supplier order acknowledgements and if required amend relevant parts of the system
- Progress any late deliveries and provide updates to other departments as required
- Log all origination purchases and recharge information in order that costs can be reconciled to the accounts and customers are recharged as required and in a timely fashion
- Completion of goods receipts as required in a timely manner via in-house manufacturing system
- To generate customer sales invoices each week and ensure all are processed in line with specific customer requirements
- Manage both incoming and outgoing post as required
- General office duties including answering the telephone, office filing and archiving as required
- Assist with monitoring and resolving of supplier invoice queries raised by the finance team
- Assist with monitoring and resolving customer sales invoice queries raised with the finance team
- Work closely with the General Manager on ad hoc projects and support where needed
- Deal with any escalated customer issues
- Supervision of support staff within the office

**THE CANDIDATE**:

- PC literate and complete understanding of Microsoft, knowledge
- Excellent interpersonal skills including strong verbal and written communication
- Able to prioritise and organise work load in order to meet tight deadlines and the ability to work under pressure
- Possess the ability to work independently and also as part of a team, a structured and professional approach is essential
- Attention to detail with proven analytical and business acumen and the ability to complete work to deadlines

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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