Executive Assistant

2 weeks ago

Bournemouth, United Kingdom Advantage Resourcing Full time

**Role: Executive Assistant**
**Contract Length: 6 Months (Initial)**
**Location: Bournemouth**

**Core Responsibilities**:

- Advanced, proactive diary management to seniors
- Gate keeping both in person and over the phone
- Coordination of meetings, conference calls, telepresence set up - internally and externally
- Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice, prepare travel itineraries and navigateCovid protocols
- Management of expense processing through Concur
- Org Chart ownership and occasional project work
- System functionality expert - utilise internal systems, complete accurate data entry into management information systems, responsible for accurate collation of information to senior management and some research, reporting responsibilities as defined bythe business
- Become an integral part of the business, understand group priorities and changeable deliverables
- Partnership with assistants across the CIB group to provide coverage for absence where necessary.

**Essential skills/experience**:

- Strong, executive communication style
- Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
- Can demonstrate pro-activity and ownership within a role
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
- Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results
- Is a team player who can build networks and work in partnership
- Solution orientated
- Is driven and can manage expectations through communicating proactively and often across different hierarchies
- Can quickly grasp the political landscape and key people within the organization
- Has potential to act as a role model to their peers e.g. lead by example.
- Professional client handling and relationship building
- Strong technical capabilities - knowledge of PitchPro / Powerpoint is favourable, or a desire to learn new skills including these
- Strong technical capabilities
- Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner

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