Administrative Assistant

**ADMINISTRATIVE ASSISTANT**
- 2203263

**Position Purpose**:
Intermediate level administrative assistant. Under general supervision, performs diverse administrative assignments and tasks for assigned departments/internal customer groups.

**Essential Functions**:

- General/routine administrative duties.
- Reception duties.
- Prepares routine memos, letters, reports and documentation.
- Open and sort mail, order supplies.
- Maintain calendars and organise meeting rooms, replenishing meeting room supplies
- Perform department functions (filing, copying, org chart maintenance, metrics)
- Schedule and prepare for department meetings (may include global coordination).
- Provides accurate compilation and reporting of data.
- Perform department timekeeping tasks including inputting of hours into Wise and absence statistics.
- Assist Human Resources in recruitment, onboarding and training co-ordination tasks, as well as member benefits administration.
- May assist in other department functions including but not limited to: Regulatory Affairs, Manufacturing, Engineering Documents and Processes, Purchasing Coordination, etc.
- Assist colleagues in making travel arrangements and booking of travel when appropiate.

**Working Environment / Physical Activities**:

- General office/reception.

**Knowledge/Skills/Abilities**:

- Computer skills (Outlook, Word, Excel, PowerPoint). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc.
- Demonstrated commitment to quality and professionalism.
- Ability to perform routine tasks (letters, memo's, telephone messages, etc). Tasks are typically standardized actions and procedural that are followed regularly, often repetitiously. May require some independent judgment and thinking.
- The ability to assist other administrative assistants with tasks.
- Ability to communicate effectively. The ability to write sentences and paragraphs following basic spelling and grammatical rules.
- The ability to process multiple types of information and/or perform multiple tasks simultaneously.
- Maintain concentration, organization and prioritization skills.
- The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. Also perform tasks with a high level of integrity.
- The ability to interact cooperatively and collaboratively with others as a team.
- The ability to define, diagnose, and resolve problems and the ability to make decisions in a timely manner.

**Education or Formal Training**:

- Good standard of education
- Administration qualifications preferred.

**Experience Required**:

- Minimum 3 years of administrative assistant experience.
- Woodward is an independent designer, manufacturer, and service provider of control solutions for the aerospace and energy markets. Our aerospace systems and components optimize the performance of fixed wing and rotorcraft platforms in commercial, business and military aircraft, ground vehicles and other equipment. Our energy-related systems and components enhance the performance of industrial gas and steam turbines, reciprocating engines, compressors, wind turbines, electrical grids and other energy-related industrial equipment. The company’s innovative fluid energy, combustion control, electrical energy, and motion control systems help customers offer cleaner, more reliable and more efficient equipment. Our customers include leading original equipment manufacturers and end users of their products.- Woodward is an Equal Opportunity Employer- EO/AA/M/F/Disabled/Protected Veterans**Job** General Administrative

**Primary Location** United Kingdom-Scotland-Prestwick

**Organization** Woodward

**Schedule** FULL TIME

**Shift** 1st Shift / Day Job