Contracts Administrator
5 days ago
**JOB PURPOSE**
The Contracts Administrator is responsible for supporting the contracts side of the business, in logistics and processing requirements in a timely and accurate manner. They will assist with all other functions of the business with general administration and processing requirements when required.
**ROLES AND RESPONSIBILITIES**
- Support for all incoming phone calls / visitors.
- Support the Contracts Manager with any administrative tasks.
- Update and monitor teams progress on customer product and ensure Smartsheet is accurately updated.
- Support finance with Purchase invoice processing.
- Travel bookings, hotel arrangements.
- Control the shipment of dispatched items.
- Load Sales Orders when required.
- Link to Group Marketing team to ensure completed products are being shared on social media, with pictures of product.
- Entry of weekly timesheets for service team.
- Ordering of non-stock items for the business.
- Arranging delivery and collection of goods through UK couriers
- Support admin for overseas logistics, commercial invoices, delivery notes etc.
- Provide support to other admin functions as required.
- Carry out other reasonable duties as requested.
**ESSENTIAL QUALIFICIATIONS, EXPERIENCE AND KNOWLEDGE**
- Hands-on approach with a can-do attitude.
- Proficient in using IT systems, including Microsoft Office
- High attention to detail with strong organisational skills
- Pro-active attitude and problem resolution
- Experience of Incoterms is advantageous
- Outgoing personality, comfortable within team environment
**PROFESSIONAL QUALITIES**
Principles
- Always presents themselves in a professional manner in keeping with the image of the Company
- Upholds the company core values
- Promotes and encourages a positive workplace culture and quality work ethic
- Support the Company in all Health & Safety matters, Risk assessments and Safe systems of work.
Teamwork
- Participates positively in team meetings and briefs
- Supports and solicits input from team members at all levels within the organisation
**ORGANISATIONAL RESPONSIBILITIES**
Development
- Participates in HR programs and enforces company policies
- Help support and mentor department staff
Internal Operations
- Enforces policies and procedures as per our commitment to Health & Safety, Quality & Environmental standards
- Carry out other reasonable duties as requested
Working Hours: Monday - Thursday, 07.30am - 17.15pm
**Benefits**:
- Company pension
- Health & wellbeing programme
- Life insurance
- On-site parking
Work Location: In person
Reference ID: Contracts Administrator
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