Executive Administrative Assistant

**Executive Administrative Assistant**

We are seeking an Executive Administrative Assistant with experience of supporting up to MD level to join JP Morgan in Edinburgh on a rolling 3 months contract with the potential to go permanent in the future.

As an Executive Administrative Assistant (EA) within the Corporate Investment Bank, you will require an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and proven skill set with a strong degree of flexibility given the demanding nature of this role.

**Core Responsibilities**:

- Advanced, proactive diary management to seniors
- Gate keeping both in person and over the phone
- Coordination of meetings, conference calls, telepresence set up - internally and externally
- Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice, prepare travel itineraries and navigate Covid protocols
- Management of expense processing through Concur
- Org Chart ownership and occasional project work
- System functionality expert - utilise internal systems, complete accurate data entry into management information systems, responsible for accurate collation of information to senior management and some research, reporting responsibilities as defined by the business
- Become an integral part of the business, understand group priorities and changeable deliverables
- Partnership with assistants across the CIB group to provide coverage for absence where necessary.

**Essential skills/experience**:

- Strong, executive communication style
- Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
- Is flexible, willing and open to change
- Can demonstrate pro-activity and ownership within a role
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
- Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results
- Is a team player who can build networks and work in partnership
- Solution orientated
- Is driven and can manage expectations through communicating proactively and often across different hierarchies
- Can quickly grasp the political landscape and key people within the organization
- Has potential to act as a role model to their peers e.g. lead by example.
- Professional client handling and relationship building
- Strong technical capabilities - knowledge of PitchPro / Powerpoint is favourable, or a desire to learn new skills including these
- Strong technical capabilities
- Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner.

**Please note that this role will be working on a hybrid model of 3 days in the office and 2 days from home. When working from home you will need your own PC/Laptop as these are not provided**

**Job Types**: Full-time, Temporary contract

**Salary**: £150.00-£170.00 per day

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Edinburgh: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 5 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Edinburgh