Executive Assistant

VACANCY NUMBER

VN915

EMPLOYMENT TYPE

Permanent

LOCATION

Edinburgh

JOB DETAILS

THE BUSINESS

AAB is a leading professional services firm providing audit and accounting, tax, payroll and HR, outsourcing and advisory solutions globally. We have great minds working together, enabling our customers to thrive. Combined with our commitment to building long lasting relationships, our expertise and enthusiasm, we're always finding ways to achieve our customer goals.

THE TEAM

At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.

THE ROLE

Executive Assistant

Job Summary:

The Executive Assistant to the C-suite executives provides comprehensive support, ensuring the efficient operation of the executive office. This role is pivotal in enabling the C-suite executives to focus on strategic objectives by managing administrative tasks, preparing documentation, maintaining brand compliance, coordinating logistic arrangements for various events, and applying project management skills to ensure efficient workflow and execution. This role will work closely with the other Executive Assistants and cover those roles as required.

Key Responsibilities:

1. Travel Coordination:

• Plan, book, and manage all travel arrangements for C-suite executives including flights, accommodation, transportation, and itineraries.

• Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.

• Meeting Preparation:

• Prepare and ensure all documentation and actions are ready for meetings.

• Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.

• Meeting Support:

• Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.

• Follow up on action items and ensure timely completion.

• Coordinate and schedule meetings, ensuring efficient time management.

• Slide Presentations and Brand Compliance:

• Create and edit slide presentations ensuring high-quality and brand-compliant materials.

• Maintain consistency in branding across all executive communications and presentations.

• Group Executive Team Efficiency:

• Work closely with the other Executive Assistants to streamline processes and improve operational efficiency.

• Act as the primary contact between the C-suite executives and internal departments, ensuring effective communication and collaboration.

• Identify opportunities for process improvement and implement solutions.

• Logistic Arrangements for Events:

• Coordinate logistic arrangements for conferences, large get-togethers, meetings, and other ad-hoc physical events with the Executive Assistant to the CEO, COO and CPO.

• Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants with the Executive Assistant to the CEO, COO and CPO

• Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on-site support.

• Project Management:

• Apply project management skills to manage and execute various initiatives and tasks efficiently.

• Develop and maintain project plans, track progress, and ensure timely completion of projects.
• Collaborate with stakeholders across the business to ensure project goals are met.

Required Skills and Qualifications:

Experience: Previous experience in a similar role supporting C-suite executives.

Skills:

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and discretion.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and problem-solving skills.
• Knowledge of travel logistics, event planning, and project management.
• Familiarity with strategic planning and documentation.

Personal Attributes:

• Proactive and resourceful with a solution-oriented mindset.
• Ability to work under pressure and meet tight deadlines.
• Strong interpersonal skills and the ability to build relationships at all levels.
• High degree of integrity and confidentiality.
• An ability to anticipate needs and provide proactive administrative support

At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.

Disclaimer

Unsolicited CV's sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

SALARY

Competitive