Accounts Assistant

**Accounts Assistant (Part-Time)**

**Job Details**

**Salary: £25,000 - £28,000 Pro Rata**

**Job Type**:Part-timePermanent

**Full Job Description**

**About Birchmere**

The Birchmere Group are long-established Poole-based commercial and residential property developers and investors.

Birchmere is very much a local company with all its property holdings situated in Dorset. Industrial units form the main core of the business although the portfolio also includes offices, shops and residential dwellings for rent. The company also has a significant land bank.

The company’s expansion has been based, not only on purchasing investments, but also on constructing new commercial and residential premises for rent.

**Role Profile**

The Accounts Assistant will report to the Financial Controller, and they will assist with all accounts functions.

**Principal duties include but not limited to**:

- Dealing with the energy suppliers, including setting up new contracts and negotiating rates.
- Organizing the installation of new utility meters and arranging for meter readings as necessary. Dealing with utility companies and local councils regarding changes of tenancy.
- Purchase Ledger - process supplier invoices, reconcile to delivery notes and purchase orders.

Cash control - daily downloading of online bank accounts, banking cheques and manual cash book maintenance.
- Sales ledger - producing all sales invoices as required, maintaining sales ledgers, posting cash and monitoring debtors by producing weekly debtor’s schedules.
- Tenants - maintain all tenant records as required.
- Enter invoices and payments received into manual rent books.
- Make BACS and cheque payments, set up new supplier accounts and maintain existing supplier accounts.
- Monthly reconciliation of supplier statements.
- Preparing costing information for maintenance schedules and keeping costing information up to date on major projects.
- Dealing with delivery notes and purchase orders and checking them against purchase invoices received.
- Process weekly payroll for manual workers and produce accurate costing information.
- Dealing with HMRC with respect to subcontractor taxation.
- Dealing with credit control - contacting tenants who have fallen into arrears.
- Covering for the Financial Controller during their absence, including closing down the sales ledger and purchase ledger at month end.
- Helping to prepare schedules for the annual audit, which takes place at the beginning of September.
- Carry out any other duties as required to maintain the smooth running of the accounts department, and of the office as a whole. These include, but are not limited to, answering the telephone and the door, assisting with making drinks and dealing with outgoing post.

**Key Attributes**
- Good administrative and communication skills.
- Competent in using Microsoft Office (Outlook, Word, and Excel) and accounting software.
- The ability to use one’s initiative and work as part of a team.

Experience of working at a construction or property company in an accounting role would be a distinct advantage.

**Benefit**
- 25 days holiday plus bank holidays (pro rata)
- Contributory pension scheme.

**Schedule**
- Monday to Friday
- 9am to 2:00pm (some flexibility is possible)

**Work Location**

Full-time office-based position working from our head office in Poole. We believe in working together as one team therefore home working doesn’t suit Birchmere which is why we are currently re-developing our existing headquarter to provide our staff with a modern environment within which to work.

**Job Types**: Part-time, Permanent

Pay: £25,000.00-£28,000.00 per year

Expected hours: 25 per week

**Benefits**:

- On-site parking

Work Location: In person