Office Administrator

1 week ago

Livingston, United Kingdom SERS Energy Solutions Scotland Ltd Full time

Job Description
Main purpose of role:
General administration duties

Key responsibilities:

- Provide admin and clerical support to the Office Manager.
- Provide admin and clerical support to the Office Manager.
- Maintain paper and computerised records in line with company procedures, ensuring compliance with the

Data Protection Act.
- Adhere to Company policies and procedures
- Provide exemplary customer service skills at all times
- To ensure that all telephones calls are answered within the Company “3 ring policy”
- Managing effective communications to Site, visitors and other offices with the business
- To produce high quality letters, reports and spreadsheets as required.
- To carry out general clerical duties.

Post holder may also be required to undertake other related duties not listed in this Job Description from time to time according to the needs of the business.

Person Specification

Experience/knowledge required:

- Administrative experience in an office based environment.
- Good organisational skills
- To be IT literate in Microsoft packages (Word, Excel, Outlook).
- Communication skills (telephone and interpersonal) working within a customer related environment
- Able to work unsupervised within a multi functioning department.
- Experience of the construction industry would be beneficial, although not essential.

Personal Characteristics
- Confidence to develop good relationships with clients, colleagues and external bodies
- Excellent customer focus to internal customers and external
- Willing to learn, initiate and develop efficient working systems within the merchant branch
- Willing to undertake any necessary training and development that will enhance personal/work performance
- Able to work unsupervised within a multi-functional department environment
- Ability to work under pressure to meet deadlines and prioritise customer needs
- Well-spoken, polite, pleasant and confident manner
- Able to deal with difficult telephone calls and enquiries from customers
- Flexible approach to work hours
- Smart appearance

To be happy and enjoy the workplace

Level of Qualifications:
Good customer service skills
NVQ in IT/Administration preferrable

Core Skills:
Technical Non Technical
IT literacy - Microsoft packages Word/Excel Administration
- Attention to detail
- Customer and people skills
- Communication skills

Salary negotiable dependant on experience.

**Salary**: £18,500.00-£21,500.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
- Weekends only

Ability to commute/relocate:

- Livingston: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: OAD001

  • Office Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    *Are you an experienced Administrator looking for a Part Time long term opportunity? *Are you an organised person with diary management experience? *Do you thrive on always providing a high level of service? Office Angels Livingston are collaborating with our client in the telecommunications industry for a Part Time Administrator. The role is perfect for...

  • Manufacturing Administrator

    2 days ago

    Livingston, United Kingdom Office Angels Full time

    *Are you a Manufacturing Administration whizz with proven experience? *Would you like to work for a super friendly team market leading manufacturer? *Do you have a high proficiency in Microsoft Office 365 including Excel and experience of SAP? Office Angels Livingston are collaborating with a thriving Manufacturing company to recruit for a Permanent...

  • Buying/purchasing Administrator

    6 days ago

    Livingston, United Kingdom Office Angels Full time

    *Are you an analytical, articulate, meticulous and experienced Buying/Purchasing Administrator? *Would you like to work for a market leading Corporate Clothing Company? *Would you like a flexible home/office working pattern? Office Angels Livingston are collaborating with an exciting market leader in corporate clothing to recruit for a Permanent...

  • Help Desk Administrator

    6 days ago

    Livingston, United Kingdom Office Angels Full time

    Do you thrive on providing a first-class Customer Service? *Would you like to pursue a career within Facilities? *Do you have a natural flair and passion for facilities management and fantastic customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities...

  • Part Time

    2 days ago

    Livingston, United Kingdom Office Angels Full time

    **Are you a talented Administrator with experience in Facilities/Estates or SAP?**: - **Would you like the opportunity to work for a prestigious client and be part of a global family of luxury brands?**: - **Are you available immediately and looking for part time work and a great work/life balance?** This is a once in a lifetime opportunity for an...

  • Office Administrator

    1 week ago

    Livingston, United Kingdom Eco Installations Scotland Full time

    **Overview** Are you an experienced office administrator looking for a new challenge ? We are looking for a highly organised and detail-oriented individual to join our team. Key Responsibilities: - Provide general administrative support to the team. - Assist with data entry, document control, and file management. - Update trackers and internal systems as...

  • Temporary Receptionist

    1 day ago

    Livingston, United Kingdom Office Angels Full time

    Temporary Receptionist/Administrator 📍 Location: West Lothian Area 📅 Contract Type: Temporary (Ad Hoc Dates Throughout the Year) 💰£12.21 + per hour Are you someone who thrives in a front-facing role, loves variety in your work, and enjoys the flexibility of choosing when you work? We're looking for friendly, professional, and adaptable...

  • Customer Service Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    Helpdesk Administrator - Be the Hero Behind the Scenes! Location: West Lothian Hours: Monday to Friday, 9am-5:30pm (half hour lunch) Salary: Highly competitive DOE Why This Role RocksAre you the go-to person when issues arise or when someone needs a calm, capable voice on the other end of the line? Do you love solving problems, keeping things running...

  • Office Administrator

    2 days ago

    Livingston, West Lothian, United Kingdom RECRUITMENTiQ Full time £20,000 - £35,000 per year

    RECRUITMENTiQ is working in partnership with a family-run business who are seeking a proactive Office Administrator / Accounts Assistant to support our inter-departmental operations. This full-time role involves accounting tasks, administrative duties, handling inquiries, job costing, and invoicing. You'll be working closely with various teams in a dynamic...

  • Property Administrator

    2 weeks ago

    Livingston, United Kingdom Office Angels Full time

    Property Administrator 📍 Location: Livingston 📅 Start Date: Tuesday 3rd December 2025 🕒 Hours: Monday to Friday, 36 hours per week 💰 Pay: £14.32 per hour 📆 Contract: Temporary until 31st March 2026 About the Role Are you looking for a role where every day brings variety, and your work truly matters? Our client within the Housing sector is...