Attendance Officer

**Attendance Officer**

**JOB DESCRIPTION**

**Role Purpose**:
The purpose of this role is to support the Academy to ensure attendance strategies are effectively implemented.

**Key Accountabilities**:
Reporting to the Attendance Lead, this post holder will be accountable for

Providing effective administrative support around Academy attendance and punctuality procedures
- Ensuring data is complete, accurate and up to date
- Answer and record first day phone calls
- Input and maintain all relevant absence data into SIMS, CPOMS and other relevant systems
- Sign in students arriving late to school and follow up with appropriate action
- Follow up on any missing registration marks
- Follow up on any missing or unacceptable reasons for absence
- Follow up unauthorised absence either by phone or letter
- Answer queries relating to pupil absence
- Raise any concerns with your line manager immediately
- Maintain accurate student files ensuring all correspondence is attached
- Provide information for key data collection points across the year
- Run Attendance reports for Attendance Lead, DSL, SLT and other relevant stakeholders

Promoting a positive attitude towards attendance and punctuality
- Support Attendance Lead by implementing attendance procedures throughout the Academy
- Co-ordinate and communicate information to relevant staff, agencies and parents
- Develop good relationships with colleagues, pupils and external stakeholders
- Co-ordinate and plan appointments and provision/return of appropriate referral documentation
- Assist with home visits regarding attendance and punctuality
- Attend relevant meetings as requested by Attendance Lead and record notes/minutes if required
- Process parental requests for students requiring leave during term time
- Ensure parents/carers are aware of their statutory responsibilities by providing information and advice
- Recognise good attendance using Academy’s reward system
- Be aware of and comply with policies and procedures relating to attendance, child protection, safeguarding and data protection.

Culture
- Responsible for the Health and Safety, security and welfare of self and colleagues in accordance with E-ACT’s policies and procedures, reporting all concerns to an appropriate person.
- Responsible for working in accordance with E-ACT’s policy relating to the promotion of Equality, Diversity and Inclusivity

Undertake any other duties appropriate to the grade of the post as requested by your Line Manager

E-ACT is committed to safeguarding and promoting the welfare of its students and expects all employees and volunteers to share in this commitment.

**PERSON SPECIFICATION**

Whether you’re a 3 year old in nursery learning to explore the world around you, an 18 year old preparing to go to university, a new teacher understanding the demands of the job, a Head Teacher leading the learning in your academy, a member of the regional team ensuring efficient and effective operations or a trustee scrutinising and challenging the CEO, we want every single person within E-ACT to be driven by three core values:

- We want everyone to **_think big _**for yourselves and for the world around you;
- We want everyone to **_do the right thing _**in everything you do, even when this means doing something that’s hard, not popular or takes a lot of time;
- We want everyone to show strong **_team spirit_**, always supporting and driving your team forward

We really believe that if we all do the right thing, support our teams and we all think big, believe big, act big, then the results will be big too

**This means that if you want to be part of E-ACT, you need to be able to embrace and embody these values in all that you do.**

**OUR VALUES**

**Thinking Big**
- Show energy, enthusiasm and passion for what you do
- Demand the highest quality in all that you do, and in the work of your team
- Willing to champion new ideas and think beyond the status quo
- Show an ability to think creatively and ‘outside of the box’ in your area of expertise, continually seeking improvements in what you do to make the organisation better
- Be open to new ideas and change where it will have a positive impact on the organisation
- Show a willingness to embrace different ideas and ways of thinking to improve E-ACT
- Ability to ‘look outside’ - to continually learn about innovations in your field, new ways of doing things, and bring that learning into your work
- Commitment to self-development, and developing your wider Team
- Ability to self-reflect on yourself, your performance, and to think about how this could be improved further
- Ability to encourage ideas from others in order to improve the organisation and build your team’s confidence

**Doing the Right Thing**
- Have integrity and honesty in all that you do
- Make decisions that are based on doing the right thing, even when this means that they’re unpopular or will lead to more work
- Take responsibility and ownership for yo