Programme Office Support
2 weeks ago
**Programme Office Support - **Outside IR35**
**Contract Term: 5 Months (Possible extension)**
**Contracting Authority: DEFRA**
**Location: Remote (Occasional travel for key meetings)**
**The main duties and responsibilities of the Programme Office Support would be**:
- Forwarding communications from the PMO to their own Programme contact lists
- Monthly forecasting - prompting PMs to update their data and gathering and inputting data for those who can’t
- Producing finance reports and slides for Programme Managers
- Quarterly Assurance Process - creating and maintaining a tracker to monitor progress in meeting/contacting each project to assure it. Setting up meetings, conducting assurance meetings, updating the Portfolio Plan and POL
- Programme Board and regular meetings - booking the time, agenda setting, minuting
- Setting up new project codes where a project doesn’t have a PSO
- Raising requisitions and purchase orders for projects without a PSO
- Answering ad-hoc queries
- Records management - maintaining the Programme site
**You’ll have/be**:
- Previous experience of working in a programme environment.
- Highly organised, self-motivated and possess excellent planning skills and financial awareness.
- Attention to detail
- The ability, knowledge, flexibility and confidence to work on any project you are assigned to.
- Comfortable working to tight deadlines, using your initiative, working collaboratively and managing your own workload.
- A good communicator, both written and verbal, with the ability to develop and maintain strong customer relations and adapt your behaviour to different situations and people.
- Proactive, and use your initiative to be able to demonstrate how this opportunity has benefitted you and the Team.
- Experience of using Microsoft office tools, including Microsoft Teams, Project, Outlook, Excel and PowerPoint is highly desirable
- Prince2 and other equivalent project management qualifications are also highly desirable- Please be aware that this role can only be worked within the UK and not Overseas._
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