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Bids Administrator

2 weeks ago

London, United Kingdom Baily Garner Full time

**Bids Administrator**

Join our vibrant, multi-disciplinary consultancy, where collaborative innovation lies at the core of our operations. We are thrilled to announce an exciting opportunity for an Bids Administrator to become a valued member of our dynamic BIDs team in Eltham, with the option for hybrid working. To thrive in this role, you'll need excellent communication and interpersonal skills, coupled with the ability to efficiently manage tight deadlines and multitask.

**Key Responsibilities**:
2. Portal and Inbox Support: Assist in the administration and maintenance of all SOI related portals, mailboxes and other administration as required.

3. Portal and Account Support: Register and maintain accounts for online tender portals, highlighting any relevant new opportunities.

4. Progress Monitoring: Updating and tracking active and submitted opportunities. Ensuring bids calendars and trackers are accurate.

5. Content Coordination: Collaborate with the bid team to gather and organise documents, organograms, CVs, project sheets, and imagery for outgoing bids. Input bid content into the image library. These are put together using InDesign (training will be given).

6. Database Management Support: Update and develop the Baily Garner database of submissions/bid documentation databases and directories.

7. Support for Central Business Operations: Provide necessary support to Central Business Support teams when required, ensuring synergy across the organization.

8. Branding and Template Management: Safeguard the corporate image by ensuring the proper use and maintenance of templates, stationery, and branded documents.

**Qualifications and Skills**:

- Experience in an administrative role
- Strong knowledge of MS Office programmes (Word, Excel, PowerPoint) and preferably InDesign, but not essential (training will be provided)
- Excellent organisation skills and attention to detail
- Strong communication and interpersonal skills
- Ability to multi-task as well as managing and prioritising critical tasks/ deadlines
- Excellent team working skills
- To be efficient, enthusiastic, highly organised with a positive “can-do” approach.

**Benefits**:
We offer a highly competitive package with outstanding career development opportunities. Some of our amazing benefits include:

- Scottish Widows pension and salary sacrifice (4.5% contribution matched).
- Life assurance cover for all colleagues (x4 annual salary).
- Medicash health plan.
- Discounted gym memberships.
- Professional development scheme.
- Flexible working hours and hybrid working options.
- Birthday leave and long-service leave.

**How to Apply**:
We are committed to ensuring a fair and inclusive recruitment process. If you require any reasonable adjustments to be made at any stage, please let us know.
- Example: If you need additional time for assessments, require materials in an alternative format, or need a different interview setting, please inform us, and we will make the necessary arrangements._

**Location**: Hybrid / Eltham, London SE9, UK

**Job type**:
Permanent / Full-Time
**Sector and subsector**:Engineering | Administration
**Annual Salary Range**: from £ 22,000.00 to £ 25,000.00