Human Resources Administrator

2 days ago

Nottingham, United Kingdom East Midlands Ambulance Service NHS Trust Full time

As a member of a multi-skilled centralised HR team the post holder will support the delivery of a responsive and efficient HR shared service to all staff, managers and prospective employees on a range of employment related matters.

Working closely alongside other departments, in particular Recruitment, Finance and Central Resourcing. Develop and maintain effective working relationships with external providers including Payroll and Pensions, Occupational Health, ESR Team, ePay Administration Team

Collate and input payroll/HR information for the Electronic Staff Record (ESR) system accurately and in accordance with agreed timescales for the monthly payroll.

Responds to queries relating to a wide variety of HR issues.

Responsible for the administration of all Maternity, Paternity and Adoption requests received in the Trust and for the administration of all the Trust’s retirement award process in line with current guidance.

Support the long service and chief commendation awards, including providing reports and administration support to the process.

To provide administrative support to the HR Team in respect of typing letters, servicing meetings including taking notes/formal minutes at HR meetings including Trade Union Comms meeting and employee relations hearings and appeals, photocopying, scanning and filing.

To receive and distribute routine HR information/reports (such as workforce plans, sickness absence spreadsheets) to line managers as determined by Trust policy and procedure.

Responsible for the creation and issuing of ID Badges in line with GDPR and other policies.

To undertake assigned HR projects and complete work allocated by the Deputy Director of Human Resources & OD, the Head of HR and the Corporate HR Business Partner.

Participate in developing, reviewing and formatting workforce policies/procedures and guidance and comment on the revisions/development of workforce policies and procedures.

To participate in the preparation/administration of gathering and organising data to produce reports for the purposes of internal and external audits.

Participate in self development activities to continually improve performance.

To log exit interviews within ESR to ensure the information is recorded for the Workforce Metrics report on a monthly basis.

To provide Starter and Leaver reports to IM&T on a weekly basis and collate information to put forward to respond to FOI requests.

To send payroll cut off reminders to ensure fewer delays with forms and respond to queries in relation to Section 2 and annex 5 payments.

See job description for further information about the specific details of the role. The role is part of a team of Administrators providing advice and support to all Managers and colleagues within East Midlands Ambulance Service.

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