Executive Assistant

One of our critical focuses at Medik8 is on ensuring every single employee thrives We strive to provide a fantastic working environment, opportunities to progress and learn, and an inclusive culture that enables everyone to be truly authentic. We don’t focus simply on what we do - we also care how we do it. Our values and the way we behave are extremely important to us. **Why you cannot miss this opportunity** "a great EA has the potential to become more than a service provider; they can become an amazing partner who truly is capable of anticipating your next move; someone who enables you to reach your fullest potential as a leader and consistently contributesto the success of your company at the highest level" Patrick Ewers The Executive Assistant will be a crucial addition to Medik8 enabling the CEO to operate at their best as Medik8 continues on a very exciting growth journey. A true partner at heart, you will ensure that no commitments are dropped, identify and remove bottlenecks and identify the highest priorities and greatest impact, structuring their day around these, while also ensuring they have time to think. You will become the trusted owner of their inbox, significantly reducing their time spent here by prioritizing replies, "joining the dots" between interactions and proactively creating messages for reviewing and sending. By freeing the CEO you will create the space to enable the CEO to build strong relationships with the Leadership Team, and focus on the future, which we know has a direct impact on culture and engagement and is at the forefront of the Medik8 mindset. **In more detail your role will include**: - Manage diaries and complex scheduling for the CEO and where appropriate, direct reports to the CEO. Support across all elements, including organizing meetings and appointments (often proactive as discussed and agreed in meetings without specific requestsfrom), meeting logistics and relevant follow ups which may also include anticipating preparation and post meeting blocked out time. - End to end management of all meetings chaired by the CEO (i.e., weekly and monthly leadership meetings, Board meetings, other leadership meetings etc). This includes managing attendees, creating agendas in advance, all logistics, and ensuring attendeesare all set up for the meeting to be as effective as possible. - Attend meetings to capture minutes and actions and cascade these to relevant parties in a timely manner. Support the CEO on the completion of their action items to ensure commitment is met. - Manage the coordination and completion of content for the monthly Board reporting pack, and annual operating plan pack from relevant internal stakeholders and provide additional business reports as needed for the CEO to ensure business performance and understandingthe key topics and projects and progress thereof. Assumes responsibility for any final edits to ensure look and feel is both on brand and error-free. - Deal with correspondence and phone calls from internal and external stakeholders and translating this into the business needs to ensure the associated time is allocated and planned for. - Manage and coordinate travel related activities including hotel bookings, transport, and meal coordination for the CEO. Manage all associated administration and expenses claims from direct reports to CEO on their behalf to aid efficiency of CEO. **We would love to hear from you if you..** - Have the strongest attention to detail; you must be passionate about excellence across all tasks completed, in both yourself, and others. - Have previous experience of managing C-suite level interactions, ideally with multi-geography (culture and time zones) experience - Have proven experience working in a confidential environment and exercising discretion when interfacing with the business. - Have strong writing skills, and proven experience with effective stakeholder management and using appropriate communication strategies. - Have proven experience of using Google products. Experience of Microsoft products is not required but advantageous. - Are experienced in remaining calm, composed and concise; thoughtfully managing a high and varied workload. **About us** We believe that our People make Medik8 who we are. They are our most valuable asset and sit at the heart of everything we do. We have huge ambitions across the globe, and it’s essential that we’re able to recruit, onboard, develop, support, engage and retain the right talent. **Culture & Benefits** We are proud of our dynamic culture - we are built on innovation, ambition and amazing ideas. Driven by continuous improvement, we constantly adapt to smarter ways of working. We have an unwavering passion for our brand and our customers - our ultimate goalbeing to deliver skincare products you love, trust and believe in. **Health & Wellbeing** - Wellbeing contribution - up to £750 a year in wellbeing activities - Wellbeing Room - The office has a private room where you can meditate, pray, or just take a few minutes for yourself - Mental Health Support - we have mental health first aiders in the business - Private Medical Insurance cover from 25% to 100% including family - Employee Assistance Program (EAP) - Vision Vouchers **Benefits** - Up to 30 days AL excluding bank holidays - Birthday lay-in - Up to 75% products discount - Up to £250 product voucher - Company quarterly bonus scheme - Work anniversary bonus up to £4,000 - Chromebook + a supersize screen - Referral bonus