Senior Administrator

12 hours ago

Hemel Hempstead, United Kingdom ASUS UK Full time

ASUS are a global brand and manufacturer of laptops and technology products. At ASUS UK, we have an exciting opportunity for a Senior Administrator to join our Admin team. This role provides essential support to the office and employees to ensure smooth daily operations. We are looking for someone with at least 3 years’ office administration experience who has customer travel booking knowledge, exceptional attention to detail and has strong organisational skills.

Currently operating a hybrid working arrangement - 2 days WFH / 3 days office

**Responsibilities**:
Including but not limited to:
**Accounts: 40%**
- Invoice/expense submission
- Check entries are accurate and claims are within policy
- Prepare weekly payment runs
- Close paid invoices on internal expense and invoice systems
- Updater internal bank statement Spreadsheet
- Reconcile credit card statement
- Carry out Internal Controls (mileage and mobile phones, HQ invoices)
- Review HQ statements and resolve queries
- Accounts Payable and Receivable query resolution
- Ad hoc query resolution

**Travel: 40%**
- Expense system maintenance - Confirming trip requests
- Book travel per policy - taxi/hotels/flights and other
- Ensure processes are being followed and support as necessary
- Generate reports from spend to identify regular travel
- Negotiate room rates for areas visited regularly
- Liaise with Four Seasons for customer travel
- Ad hoc query resolution

**General: 20%**
- Stock: cover / back up
- Stationary order
- Business cards order
- Office consumable supplies (coffee, tea, water etc)
- Arrange hospitality for meetings
- Ordering gifts for employees (occasional, leaving gift, Xmas gifts)
- Organise Xmas party, Summer events or company’s meals
- Obtain quotes for office equipment
- General office maintenance (Kitchen restocking and meeting rooms)

**Experience/Skills**:

- Previous experience of booking travel is essential
- At least 3 years’ experience working in Office Administration
- Excellent interpersonal skills
- Excellent attention to detail/accuracy
- MS Excel skills preferable
- Experience of business finance systems an advantage
- Able to engage across all levels and all functions
- Good verbal and written International English skills
- A strong character able to negotiate effectively
- Able to perform effectively while “juggling” a number of tasks
- Able to take ownership and responsibility
- Team Player
- Able to drive and have own car

**Job Types**: Full-time, Fixed term contract
Contract length: 14 months

Pay: From £26,000.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking
- Work from home

Schedule:

- 8 hour shift

Application question(s):

- Will you be able to reliably commute to Hemel Hempstead, HP2 7TR for this job?

**Experience**:

- Office Administration / Finance: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Hemel Hempstead, HP2 7TR

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