Events Executive

**The Company**

Our mission at Smartbox is to ensure no one is left without a voice. We create assistive technology for disabled people who experience difficulty with speech, to communicate and live more independent lives. A big part of our culture is our passion, which drives us to continuously improve our products, services and ways of working, so the people who use our technology can achieve their ambitions.

Based in the UK, US, France and Germany, with partners in over 40 countries, we are a leading supplier in the global Augmentative and Alternative Communication (AAC) community. We don’t take this for granted, and every person in our team is key to ensuring more people who would benefit from assistive technology can access it.

**The Job**

The Events Executive will play a pivotal role in the planning, coordination, and execution of internal and external events for Smartbox UK and Global. This hands-on position requires expertise in overseeing all aspects of event delivery, from concept to completion. You will work across teams, supporting Smartbox's goals through expertly delivered events, including staff away days, social activities, conferences, exhibitions, and partner-led initiatives globally.

**Key Responsibilities**
- Lead the planning, coordination, and execution of UK and Global events
- Oversee logistics for internal events (e.g., staff away days, social gatherings) and external events (e.g., conferences, exhibitions, sponsorships)
- Work with suppliers and other stakeholders to ensure smooth event execution
- Plan, deliver, and oversee Smartbox’s annual partner conferences, ensuring alignment with strategic goals
- Plan event hospitality catering and entertainment creating a memorable and professional experience for attendees
- Collaborate with the Board and other teams within Smartbox to design engaging agendas, including keynote sessions and workshops
- Support global partners at international AAC conferences, ensuring consistency with Smartbox brand standards
- Collaborate with teams to set clear goals for each event, such as lead generation, data capture, training, and partner opportunities
- Collaborate on lead nurturing strategies and use tools like MS Dynamics CRM to manage attendee data and track event KPIs
- Maintain high standards for all events by implementing external and internal feedback mechanisms
- Monitor event performance and prepare detailed post-event reports
- Ensure alignment between event goals and ongoing marketing campaigns
- Develop event budget proposals, ensuring cost efficiency while maintaining quality, track expenditure and provide post-event financial reporting
- Coordinate with operations teams for the production and distribution of marketing materials and on-site logistics
- Design engaging presentations and workshop materials
- Facilitate knowledge sharing across the Smartbox Group to share best practice and improving event management across the group
- The successful applicant will also be asked to perform other duties on an ad-hoc basis and will need a proactive attitude to this._

**Essential skills/attributes**
- Degree or equivalent experience in Events, Marketing, or Communications
- 3+ years’ experience in Events, Conferences, or Functions
- Flexibility to travel and adapt to dynamic event requirements
- Understanding of marketing communications, lead nurturing, and event promotion strategies
- Proven experience in event management, including planning and execution of corporate events
- Exceptional organisational and multitasking skills
- Strong stakeholder communication and relationship-building abilities
- Experience in workshop planning and delivery
- Skilled in presentation design and working with design tools
- Valid driving licence

**Useful skills/attributes**
- Experience with CRM tools like MS Dynamics for data capture and lead tracking
- Experience searching for/assessing event venues, creating a brief for vendors
- Familiarity with operational processes such as shipping and risk assessments
- Negotiation skills are desirable

**Additional Information**
- You will need to maintain a deep understanding and knowledge of all our products and their uses
- Travel: UK-wide and occasional international travel required
- You will meet and keep in regular contact with other teams in the business.

**Rewards and benefits**

Smartbox offers comprehensive benefits including:

- Company Pension.
- Group Life Assurance.
- Income Protection.
- Private Medical Insurance.
- 25 days holiday plus public holidays.
- Flexible working.
- Cycle scheme.
- Office snacks.
- Benefit and Wellbeing app Yulife, with store discounts and wellbeing services available.
- Annual Charity Day.
- Long Service Award.
- Training and development opportunities.
- EV car scheme through salary sacrifice after 2 years’ service.
- Corporate gym membership discount.
- We are passionate about our people and offer many social events including team outings and get-togethers.

**How to