Reception & Office Administrator

2 weeks ago

South West London, United Kingdom Hireonline Full time

**Reception & Office Administrator - Wimbledon**
- Circa £30,000 per year
- Monday - Friday, 8:30 AM - 5:30 PM (1-hour lunch break)

**Role Summary**

Our client is seeking a proactive and personable Reception & Office Administrator to ensure the smooth day-to-day running of their Wimbledon office. This role is ideal for someone who takes pride in creating a welcoming environment, enjoys being the go-to person for office operations, and thrives in a fast-paced corporate setting. You will be the first point of contact for visitors and enquiries, while also supporting internal teams with a variety of administrative tasks.

**The role of Reception & Office Administrator**:
**Reception Duties**
- Answer and direct incoming calls, take messages as needed
- Welcome and assist clients and visitors
- Manage deliveries, distribute post, and handle print room activities (printing, copying, binding, franking, posting, courier arrangements)
- Prepare and service meeting rooms, including catering arrangements

**Office Management**
- Conduct daily walkthroughs to ensure the office is clean, stocked, and ready for the day
- Maintain office supplies and groceries within budget
- Report maintenance issues and coordinate contractor access
- Perform health and safety checks (e.g., fire call points, first aid kits)
- Source quotes for new supplier contracts
- Organise monthly social events and internal communications

**Accounts Administration**
- File and chase supplier invoices
- Upload approved invoices for payment
- Administer expenses and prepare reports
- Reconcile company credit cards
- Prepare travel and mobile usage reports
- Track travel movements for tax residency purposes
- Assist with audit sample preparation
- Support with other ad-hoc finance tasks

**Administrative Support**
- Coordinate travel bookings (flights, chauffeurs, hotels)
- General filing, archiving, and data entry
- Assist with scheduling and document circulation
- Support ad-hoc projects (e.g., expense automation)
- Set up laptops and phones; liaise with external IT support
- Perform other duties as required

**The ideal Reception & Office Administrator**:

- Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
- Previous experience in reception or administration is beneficial but not essential
- Strong communication skills across all levels
- Confident problem-solver with a proactive, can-do attitude
- Proficient in Microsoft Office Suite

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