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Project Support Officer

2 weeks ago

Birmingham, United Kingdom Government Property Agency Full time

**Reference number**:
178294

**Salary**:
£32,000 - £35,794

**Grade**:
Higher Executive Officer

GPA HEO

**Contract type**:
Permanent

**Business area**:
GPA - Capital Projects

**Type of role**:
Business Management and Improvement
Project Delivery
Property
Other

**Working pattern**:
Full-time

**Number of posts**:
7

Location

Belfast, Birmingham, Edinburgh, Glasgow, Leeds, Manchester, Newport, Norwich, Nottingham, Swindon

About the job

**Summary**:
The Government Property Agency is changing the way the Civil Service works and is at the forefront of the Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years.

Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices.

This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we’re a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.

**Job description**:
LI-DN

Assisting the Project Director:

- Writing the business case, gathering evidence to articulate the viability of the project and managing the governance and approval route for the project
- Supporting development and management of the Project Execution Plan, (PEP) recording all milestones from inception to soft landings
- Analysing, interpreting and reporting progress against project milestones to governance boards and senior leaders as required
- Updating the RAID Log (Risks, Assumptions, Issues and Dependencies), coordinating regular workshops to record and update with various stakeholders
- Highlighting, reporting and escalating risks, issues and potential breach of agreed tolerances to programme level
- Managing documentation, correspondence and project-level data including shared folders and handling requests for information and data including the preparation of written responses to routine enquiries
- Ensuring that the agreed project management methods, standards and processes are maintained throughout the project lifecycle
- Working with programme and project teams, including the Workplace Experience team, to ensure effective delivery
- Levering expertise to ensure that learning/good practice from projects is quickly shared to improve delivery
- Running the projects to deliver agreed outcomes within time, quality and cost and tracking and reporting delivery within budget
- Ensuring benefits are identified, understood, measured, tracked and owned
- Implementing identified solutions to overcome risks

**Responsibilities**:
Capital Projects is the project delivery function within GPA and delivers the Government Hubs and Whitehall Campus (WHC) property programmes. Both programmes are part of the Government Major Projects Portfolio (GMPP).

This role offers the opportunity to use your project management skills to support a Project Director to deliver their portfolio of Government Hubs and Client Funded projects that will directly affect the way that Civil Servants will work for years to come.

Within Capital Projects each Project Director is responsible for up to 3 projects and is supported by a HEO Project Support Officer.

Every day will be different and varied, so you will never get bored working in an organisation that embraces diversity and respects the different perspectives they can bring. We offer a flexible approach to working arrangements and styles. As our programmes mature, precise roles and responsibilities may change, therefore the individual needs to be open, flexible and responsive to this, and have the knowledge, skills and experience to deliver project management and support services across a wide range of projects.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Changing and Improving

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension
- Generous annual leave