Events Administrator

2 weeks ago

Leamington Spa, United Kingdom DG Partnership Ltd Full time

**Events Administrator - Competitive Salary + Benefits - Leamington Spa CV32/ Hybrid-working**

**The Role
Are you a highly organised individual seeking a role where you can make a positive difference?

We are looking for an enthusiastic Events Administrator to join our team and provide right first time administration support and excellence in delivery for the Trusts programmes of events.

We are seeking a professional with a can-do attitude, who can juggle multiple tasks and work to tight deadlines. This role will involve attending events as required and liaising with schools, parents and students, so excellent communication skills and afriendly and approachable manner are essential.

**Key Responsibilities**:
The key responsibilities of an Events Administratorinclude, but are not limited to:

- Take ownership of assigned events from an administrative and support point of view.
- Maintain and update the CRM database with details on teachers, schools, students, contacts and companies.
- Ensure students and supervisors have the relevant information they need to attend their event, including joining instructions.
- Prepare administration for assigned events including creating rooming lists, managing dietary requirements of students, and preparing relevant paperwork.
- Ensure all pre and post event administration is completed in a timely manner according to deadlines set out on a work plan.
- Liaise with university departmental staff and venue/course organisers on arrangements, i.e. site visits, delegate numbers, room bookings, catering requirements, etc.
- Attend residential events, staying overnight, and providing administrative support throughout the event.
- Support the management of budgets for assigned events, including organising petty cash requirements prior to events and monitoring receipts and expenditure.
- Undertake post event evaluation and reporting.
- Become a qualified First Aider at Work and be prepared to administer first aid whilst away on events, if required.
- Assist with the recruitment and induction of supervisors to support events and provide ongoing support and supervision during events.

**The Company
The Smallpeice Trust is an energetic and independent educational charity, which promotes Science, Technology, Engineering and Mathematics (STEM) to 8- to 18-year-olds with the aim of opening up more career opportunities for young people, securing the futuretechnology talent pipeline in the UK, and helping to rebalance our economy.

**The Benefits
- Life Assurance.
- Private Healthcare.

**The Person
The key skills and qualities of an Events Administratorare:

- Experience of working in an administration role.
- Advanced Microsoft Office knowledge, especially in Word, Excel and Outlook.
- GCSE grade C or above in English and Maths.
- Experience of databases, preferably CRM.
- Good command of English language - written and spoken.
- A flexible attitude to work, with ability to travel with regular overnight stays at STEM and residential events and out of hours work where necessary.
- A mature and conscientious attitude, producing reliable and accurate work.
- The ability to act as effective team member but also able to work on own initiative.

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