Administrator

2 weeks ago

Leamington Spa, United Kingdom Arden Personnel Full time

**Administrator** **Leamington Spa - Permanent - Full Time - Salary £22-25,000 DOE**

**The Administrator day to day duties are as follows**:

- Request, track and send out supplier samples as required for prospective orders.
- Assist in managing the company’s product specification library.
- Set up new product records in SAP ensuring that the product specifications are accurate
- Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
- Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Managers
- Obtain approval from Finance for Orders for customers who have gone over credit limit.
- Raise Down payment Invoices for advance payment
- Liaise with Finance on their payment prior to orders being processed to ensure orders are paid for and raised while prices are still valid.
- Assist with posting purchase invoices onto the system as required
- Send samples to customers/suppliers via DHL
- Assist the QA Manager with collation of data for the company’s annual Packaging Waste submission
- Provide support & holiday & sickness cover for other Operations team members
- Order general office, printed stationery, and printer supplies
- Order office refreshments and supplies
- Responsible for the post and franking machine supplies
- Manage booking diary for meeting rooms
- Manage Car Park space diary and parking permits
- Book restaurants & hotels as required
- Book and manage customer/employee events
- Assist with other ad hoc requests from Directors

**The Successful Administrator must have the following skills/experience**:

- Previous experience within a Support administration role
- Excellent administration, attention to detail & ability to work unsupervised with initiative
- Good organisation skills - able to plan and prioritise own workload.
- Logical with the ability to remain calm under pressure
- Collaborative, team player who can adapt to a fast-paced, ever-changing environment.

**What’s on offer for the successful Administrator?**:

- Full-time hours 37.5 hours a week starting between 08.00-09.00
- Free Parking
- Holidays?
- Staff days out
- Salary will depend on experience

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