Administrator

2 weeks ago

Leamington Spa, United Kingdom Arden Personnel Full time

Administrator

Leamington Spa
- Permanent
- Full Time
- Salary £22-25,000 DOE

The Administrator day to day duties are as follows:
Orders
- Request, track and send out supplier samples as required for prospective orders.
- Assist in managing the company’s product specification library.
- Set up new product records in SAP ensuring that the product specifications are accurate
- Check all order paperwork from the sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
- Raise orders on SAP creating both sales and purchase orders in line with information supplied
- Obtain approval from Finance for Orders for customers who have gone over the credit limit.
- Raise Down payment Invoices for advance payment
- Liaise with Finance on their payment prior to orders being processed to ensure orders are paid for and raised while prices are still valid.
- Assist with posting purchase invoices onto the system as required
Assist QA Manager with:

- Maintaining an up-to-date list of approved supplier accreditation certificates and compliance requirements
- Providing quality assurance documentation and assistance to customers, colleagues, and interested parties
- Data gathering from SAP for customer complaints and non-conformances; visits to customers to obtain samples and further information if required
- Collation of data for the company’s annual submission
- Other QA & compliance administration as required
General Office Responsibilities
- Order general office, printed stationery, printer supplies, office refreshments, and cleaning supplies
- Responsible for the post and franking machine supplies
- Manage diary for booking meeting rooms
- Manage Car Park space diary and parking permits
- Book restaurants, hotels, and travel as required
- Book and manage customer/employee events
- Assist with other ad hoc requests from Directors
Other
- Provide support & holiday & sickness cover for the Purchasing & QA Manager
The Successful Administrator must have the following skills/experience:

- Previous experience within a Support administration role
- Excellent administration, attention to detail & ability to work unsupervised with initiative
- Good organisation skills - able to plan and prioritise own workload.
- Logical with the ability to remain calm under pressure
- Collaborative, team player who can adapt to a fast-paced, ever-changing environment.
What’s on offer for the successful Administrator?
- Full-time hours 37.5 hours a week starting between 08.00-09.00
- Free Parking
- Holidays
- Staff days out
- Salary will depend on experience
Arden Personnel are a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley.

We want your experience with using a recruitment agency to be a good one and will always endeavor to get back to all applicants. You can also contact us on 01789 532220.
- Follow us on Facebook, Instagram, Twitter and LinkedIn for all updates of live vacancies._

**Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing, and Supply Chain.**

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

Schedule:

- Monday to Friday
Reference ID: 300

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